Executive Administrative Assistant to School Leadership

Kids for the Future; Downingtown (Chester County); On-site; USD 36,000 - 48,000; Full time

Job summary

Bishop Shanahan High School is seeking an Administrative Assistant to provide essential support to the President and Principal in the main office. The role requires professionalism, discretion with confidential information, and strong organizational and communication skills.

The position supports scheduling, purchasing, correspondence, and coordination with staff, students, families, and external partners. A Catholic environment reinforces the school’s mission and values.

Qualifications

• High School Diploma/GED required; bachelor’s degree preferred.
• At least 6 months experience in customer service or administrative support, preferably in a school environment.
• Must be flexible and able to handle interruptions and assist other offices as needed.
• Experience with school-centric programs (PowerSchool, Schoology, Constant Contact, Final Site, NPIS) preferred.

Responsibilities

• Prepare internal and external correspondence with follow-up.
• Organize and maintain confidential records.
• Coordinate projects with internal departments and external parties.
• Anticipate and execute duties to support the team.
• Schedule for incoming and transfer students; manage mail distribution.
• Answer multi-line phones and route calls to appropriate staff.
• Assist with NPIS state purchases as directed by the principal.
• Keep school calendar and happenings current for staff and families.

Skills

Communication

Organizational skills

Motivation

Confidentiality

Attention to detail

Autonomy

Microsoft & Google Suite

Education

High School Diploma

Bachelor’s degree preferred

Tools

PowerSchool

Schoology

Constant Contact

Final Site

NPIS

Job description

Bishop Shanahan High School is seeking an Administrative Assistant to provide essential support to the President and Principal in the main office. The role requires professionalism, discretion with confidential information, and strong organizational and communication skills.

The position supports scheduling, purchasing, correspondence, and coordination with staff, students, families, and external partners. A Catholic environment reinforces the school’s mission and values.