Executive Assistant

Salpointe Catholic High School; Tucson (AZ); Presencial; USD 52.000 - 68.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Benefits Eligible

Descripción de la vacante

Salpointe Catholic High School is seeking a highly organized Executive Administrative Assistant to provide administrative and operational support to the Principal. This role supports faculty, staff, students, and families with discretion and professionalism.

The ideal candidate is proactive, detail-oriented, resourceful, and proficient in Google Workspace. Strong communication, confidentiality, and time-management skills are essential to keep the Principal’s office running smoothly in a

Formación

• 3–5 years of progressive administrative or executive support experience.
• Experience supporting a Principal or senior leadership is preferred.
• Proficiency with Google Workspace and digital filing systems.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written and verbal communication and strong organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsabilidades

• Provide executive administrative support to the Principal, including calendar management, meetings, and prioritizing workflow.
• Screen and manage communications (phone, email, mail, visitors) and draft professional correspondence.
• Maintain confidentiality regarding sensitive matters and exercise professional judgment.
• Prepare meeting agendas, take minutes, organize materials, and follow up on action items.
• Assist with record-keeping, filing systems, personnel documentation, and compliance reporting.
• Coordinate travel arrangements for professional development and travel logistics.
• Complete off-campus errands and school-related tasks as needed.
• Support school-wide communications, events, accreditation processes, and professional development.
• Collaborate with faculty, staff, parents, students, and partners while upholding Catholic mission.
• Assist with administrative aspects of federal Title funds and programs as needed.
• Anticipate administrative needs and seek efficiency improvements.
• Perform additional duties to ensure smooth operation of the Principal’s office.

Conocimientos

Google Workspace proficiency

Communication

Confidentiality

Organization

Multitasking

Initiative

Adaptability

Time management

Travel coordination

Professional demeanor

Educación

High school diploma or equivalent

Associate’s degree or higher preferred

Herramientas

Google Docs

Google Sheets

Google Drive

Gmail

Calendar

Forms

Descripción del empleo

Position Title: Executive Administrative Assistant to the Principal

FLSA Status : Exempt

Full-time/Part-time : Full-time

Benefits Eligible : Yes

Reports to: Principal

Position Overview:

Salpointe Catholic High School is seeking a highly organized, professional, and mission-driven Executive Administrative Assistant to provide administrative and operational support to the Principal. This position plays an important role in ensuring the efficient daily operations of the Principal’s office while supporting faculty, staff, students, and families.

The ideal candidate is proactive, detail-oriented, resourceful, and able to manage multiple priorities with professionalism and discretion. Strong communication skills, sound judgment, and proficiency in Google Workspace are essential. Experience supporting federal Title programs and funding is a plus.

Key Responsibilities

• Provide executive administrative support to the Principal, including managing a complex calendar, scheduling meetings, coordinating appointments, and prioritizing daily workflow.
• Screen and manage incoming communications, including phone calls, emails, mail, and in-person visitors. Draft, edit, and prepare professional correspondence, reports, and other documents on behalf of the Principal.
• Maintain strict confidentiality regarding sensitive student, personnel, family, and school-related matters, exercising discretion, professionalism, and sound judgment in all communications and interactions.
• Prepare meeting agendas, take accurate minutes, organize meeting materials, and follow up on action items to support effective communication and accountability.
• Assist with record-keeping, digital and physical filing systems, personnel documentation, and compliance-related reporting.
• Manage monthly credit card reconciliations , including reviewing transactions, collecting and organizing receipts, verifying expenditures, and submitting accurate documentation to the Business Office in accordance with school financial procedures and deadlines.
• Coordinate travel arrangements for faculty and staff professional development, including researching and booking flights, hotel accommodations, and other travel logistics as needed.
• Complete off-campus errands and school-related tasks as needed, including picking up or delivering materials, purchasing supplies, and assisting with other operational needs that support the Principal’s office and school activities.
• Support school-wide communications, event planning, accreditation processes, faculty professional development coordination, and special projects as assigned.
• Collaborate with faculty, staff, parents, students, and external partners while promoting a welcoming, service-oriented environment consistent with the school's Catholic mission and values.
• Assist with administrative aspects of federal Title funds and programs, including documentation, reporting support, and coordination as needed.
• Anticipate administrative needs, identify opportunities to improve office efficiency, and take initiative in supporting the Principal and school leadership.
• Perform additional duties as assigned to ensure the smooth, efficient, and professional operation of the Principal’s office.

Required Qualifications

• High school diploma or equivalent required; associate’s degree or higher preferred.
• Minimum of 3–5 years of progressive administrative or executive support experience.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive, Slides, and Forms).
• Demonstrated ability to manage confidential information with professionalism, discretion, and sound judgment.
• Excellent written and verbal communication skills, strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor, positive attitude, and the ability to interact effectively with students, parents, faculty, staff, and community members.
• Strong initiative, adaptability, problem-solving skills, and a willingness to assist with a variety of administrative and operational responsibilities.
• Ability to coordinate travel arrangements, manage scheduling logistics, and complete time-sensitive assignments independently.
• Ability and willingness to complete off-campus, school-related errands as needed.
• Commitment to supporting the mission and values of Catholic education and contributing positively to a faith-based educational environment.
• Ability to pass required background checks, fingerprint clearance, and Safe Environment training as required by the Diocese and school.

Preferred Qualifications

• Familiarity with federal Title funds (Title I, II, IV, etc.), grant documentation, or related educational program administration.
• Experience with student information systems, accreditation processes, or school calendar coordination.
• Experience coordinating professional development activities, travel arrangements, meetings, or school events.
• Experience supporting senior leadership or managing administrative operations in a busy, service-oriented environment.