Executive Assistant to President | Travel & Admin Lead

Automated Industrial Robotics; Los Angeles (CA); Hybrid; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Flexible work arrangements

Company bonus

Maternity/paternity leave

Pension plan

Training support

Wellness initiatives

Job summary

Automated Industrial Robotics is seeking a proactive Executive Assistant to provide comprehensive support to the President and the wider business. You will manage diaries, coordinate travel both in the UK and overseas, prepare presentations, and handle confidential communications with professionalism.

This role also covers reception cover, office administration, event coordination, and essential administrative duties.

Qualifications

• Previous experience in an Executive Assistant, Personal Assistant, or Senior Administrative role.
• Excellent organisational and time management skills.
• Strong diary management and meeting coordination experience.
• Experience arranging UK and international travel.
• Proficient in Microsoft Office applications and communication skills.
• Ability to manage multiple priorities and work independently.
• High level of discretion and confidentiality.

Responsibilities

• Executive Support: manage the President's diary, coordinate meetings, and handle confidential correspondence.
• Travel Coordination: arrange UK and international travel and visas as needed.
• Administration: perform document management, data entry, and event coordination.
• Reception and Office Support: cover front-of-house, manage meeting rooms, and monitor supplies.

Skills

Executive support

Diary management

Travel coordination

Reception

Microsoft Office

Communications

Confidentiality

Event coordination

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Automated Industrial Robotics is seeking a proactive Executive Assistant to provide comprehensive support to the President and the wider business. You will manage diaries, coordinate travel both in the UK and overseas, prepare presentations, and handle confidential communications with professionalism.

This role also covers reception cover, office administration, event coordination, and essential administrative duties.