Executive Assistant to President — Strategy & Projects

Default Brand; Mulford (CO); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Tuition assistance

Paid Time Off

Daily pay

Job summary

Rosecrance Rockford, IL is seeking an Executive Assistant to the President to provide comprehensive admin support across Legal, Compliance, Grants, PM, Data, and IT. You will manage calendars, coordinate multi-department projects, and plan leadership forums end-to-end.

The role requires 5+ years supporting senior executives, advanced Microsoft 365 skills, and a proven ability to drive complex meetings and events. On-site role with a strong mission to improve behavioral health outcomes.

Qualifications

• 5+ years supporting senior executives, ideally in a multi-department or matrixed environment.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Experience managing project management tools and platforms.
• Experience planning and executing complex meetings, retreats, or events end-to-end.
• Familiarity with expense management systems.
• Familiarity with Power BI or other reporting tools preferred.

Responsibilities

• Manage the President's complex, high-volume calendar and resolve conflicts in real time.
• Schedule multi-stakeholder meetings across departments, leadership peers, and external partners.
• Anticipate prep time, travel time, and recovery time when building the schedule.
• Triage requests and decide what requires the President's attention.
• Coordinate cross-functional projects across Legal, Compliance, Grants, PM, Data, and IT.
• Schedule and support leadership meetings and cross-functional sessions.
• Track timelines, action items, and elevate issues to the President.
• Take meeting notes, distribute summaries, and manage project documentation and decisions.
• Plan and execute leadership forums, strategic retreats, and committee meetings end-to-end.
• Arrange meeting spaces with technology, food, and refreshments.
• Draft professional communications on behalf of the President.

Skills

Executive support

Microsoft 365

Project management

Meeting planning

Expense management

Power BI

Board support

Detail oriented

Tools

Wells Fargo reimbursement system

Power BI

Job description

Rosecrance Rockford, IL is seeking an Executive Assistant to the President to provide comprehensive admin support across Legal, Compliance, Grants, PM, Data, and IT. You will manage calendars, coordinate multi-department projects, and plan leadership forums end-to-end.

The role requires 5+ years supporting senior executives, advanced Microsoft 365 skills, and a proven ability to drive complex meetings and events. On-site role with a strong mission to improve behavioral health outcomes.