Strategic Executive Assistant to the President

Rosecrance Behavioral Health; Rockford (IL); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) match

PTO and sick time

Tuition assistance

Referral program

Wellness program

Daily pay available

Job summary

Rosecrance Rockford, IL is seeking an Executive Assistant to the President to provide high‑level administrative and operational support. You will manage complex calendars, coordinate cross‑department projects, plan strategic forums and retreats, and serve as a bridge across back‑end corporate functions.

The role requires 5+ years supporting senior executives, advanced MS 365 skills, event planning experience, and strong communication.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 5+ years supporting senior leaders in a matrixed environment.
• Strong independent judgment and communication skills.
• Advanced Microsoft 365 proficiency (Outlook/Teams/Word/Excel/PowerPoint).
• Experience with project management tools and governance support.

Responsibilities

• Manage the President's complex, high‑volume calendar and priorities.
• Coordinate cross‑department meetings, board involvement, and external partners.
• Plan leadership forums, strategic retreats, and end‑to‑end events.
• Take notes, distribute summaries, and track decisions across projects.
• Oversee department channels, documents, and collaboration spaces in Teams.
• Draft professional communications on behalf of the President.
• Handle expense reimbursements and timecard approvals.
• Maintain organized digital and physical filing systems.

Skills

Bachelor's degree

5+ years supporting senior executives

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Project management tools

Strong written communication

Event planning

Expense management

Power BI

Board support

Discretion with confidential info

Education

Bachelor's degree preferred

Tools

Power BI

Job description

Rosecrance Rockford, IL is seeking an Executive Assistant to the President to provide high‑level administrative and operational support. You will manage complex calendars, coordinate cross‑department projects, plan strategic forums and retreats, and serve as a bridge across back‑end corporate functions.

The role requires 5+ years supporting senior executives, advanced MS 365 skills, event planning experience, and strong communication.