Strategic Executive Assistant to the President

Rosecrance, Inc.; Rockford (IL); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with employer match

Paid time off and sick time

Daily pay

Job summary

Rosecrance, Inc. is seeking an Executive Assistant to the President in Rockford, IL. This role provides primary administrative and operational support for the President, coordinating calendars, meetings, and strategic forums across Legal, Compliance, Grants, PM, Data, and IT.

The position demands discretion, reliability with confidential information, and strong communication skills. Responsibilities include planning leadership forums and retreats, managing time-sensitive requests, and serving as

Qualifications

• 5+ years supporting senior executives in a multi-department environment.
• Ability to exercise judgment and work independently for an executive.
• Advanced proficiency with Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint).
• Experience with project management tools and cross-functional coordination.
• Experience planning and executing complex meetings or events end-to-end.

Responsibilities

• Manage the President's complex, high-volume calendar and resolve conflicts in real time.
• Schedule multi-stakeholder meetings across departments, leadership peers, board members, and external partners.
• Plan prep, travel time, and recovery time for meetings and events.
• Coordinate meetings, projects, and initiatives across Legal, Compliance, Grants, PM, Data, and IT.
• Draft and send professional communications on behalf of the President.
• Triage requests and determine what requires the President's attention.
• Maintain notes, distribute summaries, and track decisions and action items.

Skills

MS 365 proficiency

Independent worker

Calendar & scheduling

Project coordination

Communication & diplomacy

Tools

Power BI

Microsoft 365

Job description

Rosecrance, Inc. is seeking an Executive Assistant to the President in Rockford, IL. This role provides primary administrative and operational support for the President, coordinating calendars, meetings, and strategic forums across Legal, Compliance, Grants, PM, Data, and IT.

The position demands discretion, reliability with confidential information, and strong communication skills. Responsibilities include planning leadership forums and retreats, managing time-sensitive requests, and serving as