Executive Assistant to President — Strategic Support

Public Service Co. of OK; Tulsa (OK); On-site; USD 63,000 - 79,000; Full time

Job summary

Public Service Co. of OK is seeking an Executive Administrative Assistant to perform varied administrative duties for an assigned executive and maintain confidentiality in handling records related to high-level executive plans and decisions.

The role reports directly to the President of PSO. The position involves managing the executive's calendar, coordinating travel and meetings, drafting correspondence, and prioritizing routine communications while escalating time-sensitive matters as needed.

Qualifications

• High school graduate or equivalent education and /or experience.
• Some college and/or office administrator training desirable.
• 5 yrs or more of diversified thorough exp gained from work in various areas within the organization or similar administrative experience.

Responsibilities

• Maintain current knowledge of Company policies, practices, organizational priorities, and procedures relevant to the executive office.
• Exercise sound judgment and independent decision-making within established authority, appropriately resolving administrative matters and escalating issues requiring attention.
• Anticipate the executive’s needs and proactively identify priorities, commitments, deadlines, and matters requiring attention.
• Initiate follow-up, track outstanding requests and commitments, and work with appropriate individuals to ensure timely completion.
• Proactively manage the executive’s calendar and time to support business priorities.
• Coordinate preparation for executive meetings, including agendas, briefing materials, presentations, background information, logistics, and other supporting materials.
• Draft, edit, proofread, coordinate, and distribute executive correspondence, reports, presentations, briefing materials, and other communications from general direction.
• Handle highly confidential, sensitive, and time-critical information with discretion and judgment.
• Plan and coordinate business travel, accommodations, transportation, meeting logistics, itineraries, and related arrangements.

Skills

Calendar management

Confidential handling

Executive support

Education

High school graduate or equivalent education

Some college and/or office administrator training desirable

Tools

Microsoft Office

Job description

Public Service Co. of OK is seeking an Executive Administrative Assistant to perform varied administrative duties for an assigned executive and maintain confidentiality in handling records related to high-level executive plans and decisions.

The role reports directly to the President of PSO. The position involves managing the executive's calendar, coordinating travel and meetings, drafting correspondence, and prioritizing routine communications while escalating time-sensitive matters as needed.