Strategic Executive Assistant to the President

People Working Cooperatively Inc; Sharonville (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

The Executive Assistant provides high-level administrative and strategic support to the President, serving as a liaison among executive leadership, the Board, staff, donors, and external stakeholders. This role requires discretion, organization, and strong communication to manage complex calendars and board activities.

Responsibilities include coordinating meetings, drafting executive communications, aligning engagement strategies to advance the organization's mission, and maintaining

Qualifications

• Associate’s degree required.
• 5+ years of progressively responsible executive administrative support.
• Experience supporting senior executives, CEOs, or executive leadership teams.
• Nonprofit experience preferred.
• Experience supporting a Board of Directors is highly desirable.
• High level of professionalism and discretion.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Experience with virtual meeting platforms and document management systems.
• Strong interpersonal skills with the ability to interact confidently with executives, board members, donors, community leaders, and employees

Responsibilities

• Manage the President’s complex calendar, scheduling meetings and commitments.
• Align grant funding, individual giving, marketing, and engagement strategies to maximize revenue and mission visibility.
• Identify growth opportunities and recommend strategic improvements.
• Coordinate Board and committee meetings; prepare agendas and board packets.
• Record meeting minutes and maintain official records; manage board communications.
• Coordinate organization-wide projects on behalf of executive leadership.
• Maintain confidential files and organizational records.
• Draft executive communications including announcements, letters, presentations, and reports.
• Foster positive relationships while representing the executive office professionally.
• Coordinate executive office operations; assist with onboarding leadership and board members.

Skills

Calendar management

Board support

Executive communications

Relationship management

Project coordination

Confidentiality

Discretion

Nonprofit experience

Board of Directors experience

Professionalism

Education

Associate’s degree

Bachelors in business administration

Bachelors in communications

Bachelors in public administration

Related field preferred

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Zoom/Video conferencing

Job description

The Executive Assistant provides high-level administrative and strategic support to the President, serving as a liaison among executive leadership, the Board, staff, donors, and external stakeholders. This role requires discretion, organization, and strong communication to manage complex calendars and board activities.

Responsibilities include coordinating meetings, drafting executive communications, aligning engagement strategies to advance the organization's mission, and maintaining