Executive Assistant to President | Startup Ops & Strategy

Standard Bots; United States; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

Life insurance & disability insurance

401(k)

Employee stock options

Job summary

Standard Bots is seeking an Executive Assistant to serve as the right hand to our President, supporting a fast-moving organization across sales, applications engineering, go-to-market, marketing, operations, finance, and HR. This on-site role at the Glen Cove facility involves calendar management, travel logistics, and coordinating cross-functional meetings with customers, partners, and leadership.

The ideal candidate brings 3–7 years of senior-level EA or operations coordination experience,

Qualifications

• 3–7 years of experience as an Executive Assistant, Administrative Assistant, or in an operations coordination role — supporting a senior executive in a fast-moving environment
• Proactive rather than reactive — anticipate needs, flag issues early, and solve problems independently before escalating
• High level of discretion and reliability — you handle sensitive information without it going further
• Comfortable in a startup environment where the playbook changes and ambiguity is the norm
• Highly organized and detail-oriented — you track everything, miss nothing, and keep systems that others can rely on
• Strong written communication — clear, professional, and appropriately calibrated for external audiences including customers and partners
• Experience supporting a sales, GTM, or commercial leader specifically
• Familiarity with CRM tools (HubSpot, Salesforce) or project management platforms
• Interest in robotics, automation, or deep tech
• Exposure to a manufacturing, hardware, or industrial technology environment

Responsibilities

• Manage the President’s calendar, scheduling, and travel logistics — prioritizing ruthlessly and protecting time for what matters most
• Prepare agendas, briefing materials, and presentations for internal and external meetings
• Track action items and follow-ups from meetings, ensuring nothing slips
• Coordinate internal and external meetings with customers, partners, investors, and cross-functional leadership
• Help draft and organize communications on behalf of the President when needed
• Keep documents, presentations, and meeting notes organized and accessible
• Track deadlines and commitments across the commercial org involving the President
• Help coordinate cross-functional meetings and leadership discussions
• Support preparation for board meetings, offsites, sales reviews, and company events
• Greet guests and coordinate visitor logistics at our Glen Cove facility
• Assist with team lunches, leadership meetings, and small on-site events
• Help maintain a welcoming and organized office environment
• Handle light office supply and logistics needs

Skills

Executive support

Calendar management

Travel coordination

Written communication

Prioritization

Discretion

Problem solving

Startup experience

Tools

HubSpot

Salesforce

Job description

Standard Bots is seeking an Executive Assistant to serve as the right hand to our President, supporting a fast-moving organization across sales, applications engineering, go-to-market, marketing, operations, finance, and HR. This on-site role at the Glen Cove facility involves calendar management, travel logistics, and coordinating cross-functional meetings with customers, partners, and leadership.

The ideal candidate brings 3–7 years of senior-level EA or operations coordination experience,