Executive Assistant to President - Hybrid in Ventura

Hub International; California; Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health benefits

Retirement savings matching

Paid time off

Parental leave

Wellbeing program

Job summary

HUB International is seeking an Executive Assistant in Ventura, CA for hybrid work. The role supports the Regional President and senior management with calendar management, event planning, and travel arrangements, while also performing receptionist duties and client greeting responsibilities.

The assistant will manage emails, coordinate with the Lead Entry Team on CORE records, and handle expense reports and payments.

Qualifications

• High School Diploma / GED required.
• Excellent written and verbal communication skills.
• Experience managing calendars and coordinating meetings.

Responsibilities

• Manage calendars and coordinate internal and external meetings and travel.
• Plan events and research venues, catering, and pricing.
• Coordinate domestic and international travel itineraries and hotel stays.
• Filter and organize emails; draft professional correspondence.
• Update records for new opportunities in CORE with the Lead Entry Team.
• Prepare and submit expense reports and reimbursements; process payments.
• Coordinate personal appointments and liaise with service providers.
• Maintain contact lists and manage gifting for corporate and personal contacts.

Skills

Effective communication

Time management

Customer service

Problem solving

Multitasking

Education

High School Diploma / GED

Tools

Microsoft Office Suite

Outlook

Job description

HUB International is seeking an Executive Assistant in Ventura, CA for hybrid work. The role supports the Regional President and senior management with calendar management, event planning, and travel arrangements, while also performing receptionist duties and client greeting responsibilities.

The assistant will manage emails, coordinate with the Lead Entry Team on CORE records, and handle expense reports and payments.