Executive Admin to Senior Leaders - Onsite in Ventura

Paycom - ATS; Ventura (CA); On-site; USD 73,000 - 78,000; Full time

Benefits offered by this job

Bonus opportunity

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid time off

Company holidays

Job summary

Ventura Coastal, LLC is seeking an Administrative Executive Assistant to directly support our senior leadership, including CEO, CFO, CHRO, and VP of Sales & Planning. This onsite role requires impeccable judgment, discretion, and the ability to manage multiple priorities in a fast-paced corporate office.

You will maintain executive calendars, coordinate travel, prepare expense reports and materials, draft communications, take minutes, and keep confidential files.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 4+ years of administrative or executive support experience.
• Advanced proficiency with Outlook, Excel, Word, and PowerPoint.
• Experience with large-scale ERP or business applications.
• Excellent written and verbal communication.
• Strong organizational and prioritization skills.

Responsibilities

• Provide administrative support to senior leadership and manage calendars.
• Coordinate travel, itineraries, and expenses.
• Prepare presentations, reports, and executive materials.
• Take notes, minutes, and track action items.
• Maintain confidential files and records.
• Assist with special projects and cross-department support.

Skills

Executive support

Calendar management

Communication skills

Discretion

Project coordination

Time management

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Outlook

Excel

Word

PowerPoint

ERP systems

Job description

Ventura Coastal, LLC is seeking an Administrative Executive Assistant to directly support our senior leadership, including CEO, CFO, CHRO, and VP of Sales & Planning. This onsite role requires impeccable judgment, discretion, and the ability to manage multiple priorities in a fast-paced corporate office.

You will maintain executive calendars, coordinate travel, prepare expense reports and materials, draft communications, take minutes, and keep confidential files.