Executive Assistant to the President — High-Growth Defense Startup

Heaviside Industries, Inc.; California; On-site; USD 90,000 - 130,000; Full time

Job summary

Heaviside Industries, based in Los Angeles with offices in Oslo, is hiring an Executive Assistant to the President for a full-time on-site role in Marina Del Rey. You will run calendars, inbox, travel, and meeting rhythm so the President can focus on customers, investors, and the team.

You will handle sensitive information daily, including government program details and board matters, with complete discretion.

Qualifications

• 5+ years supporting a C-level executive, ideally at a high-growth startup.
• Expert calendar and inbox management in Google Workspace or Microsoft 365.
• Proven discretion with confidential information and sound judgment.
• Excellent written communication, able to draft in the President's voice.
• Strong organization under pressure with multiple moving pieces.
• U.S. Person status and ability to obtain/maintain a U.S. security clearance.

Responsibilities

• Own the President's calendar across all stakeholders.
• Manage inbox, draft routine replies and flag items.
• Plan domestic and international travel.
• Prepare meeting materials and capture action items.
• Coordinate board meetings and investor updates.
• Run leadership meetings and company all-hands.
• Support hiring by coordinating interviews.
• Handle special projects and cross-functional initiatives.
• Protect sensitive information following security procedures.

Skills

Calendar management

Inbox management

Travel planning

Communication

Discretion

Organization under pressure

Security clearance readiness

US Person status

Tools

Google Workspace

Microsoft 365

Job description

Heaviside Industries, based in Los Angeles with offices in Oslo, is hiring an Executive Assistant to the President for a full-time on-site role in Marina Del Rey. You will run calendars, inbox, travel, and meeting rhythm so the President can focus on customers, investors, and the team.

You will handle sensitive information daily, including government program details and board matters, with complete discretion.