Executive Assistant to President, ENT Unit

XOM Medtronic Xomed, LLC; Jacksonville (FL); On-site; USD 65,000 - 109,000; Full time

Job summary

Medtronic is seeking an experienced Executive Assistant to support the President of the ENT Operating Unit in Jacksonville, FL. The role focuses on managing calendars, coordinating travel, and preparing leadership communications while collaborating across senior leadership teams.

Ideal candidates have 6+ years of administrative experience, strong Microsoft 365 skills, and a background in supporting directors or higher.

Qualifications

• 6+ years of administrative support experience.
• 4+ years supporting senior leaders at the Director level or above.
• Advanced proficiency with Microsoft 365 applications (Outlook, Teams, PowerPoint, Word, Excel).

Responsibilities

• Manage the President's complex calendar across multiple time zones.
• Coordinate domestic and international travel arrangements, itineraries, logistics, and expense reporting.
• Prepare, edit, and format executive communications, presentations, reports, and leadership updates.
• Coordinate leadership meetings, operating reviews, and organizational events.
• Track action items, monitor deadlines, and follow up with stakeholders to ensure delivery.
• Partner with executive assistants and cross-functional teams to enhance operational effectiveness.
• Manage highly confidential business information with professionalism and discretion.
• Leverage Microsoft 365 and AI-enabled productivity tools to streamline processes.

Skills

Calendar management

Travel coordination

Executive communications

Microsoft 365 suite

AI productivity tools

Education

High School Diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Copilot

Job description

Medtronic is seeking an experienced Executive Assistant to support the President of the ENT Operating Unit in Jacksonville, FL. The role focuses on managing calendars, coordinating travel, and preparing leadership communications while collaborating across senior leadership teams.

Ideal candidates have 6+ years of administrative experience, strong Microsoft 365 skills, and a background in supporting directors or higher.