Executive Administrative Assistant

XOM Medtronic Xomed, LLC; Jacksonville (FL); On-site; USD 65,000 - 109,000; Full time

Job summary

Medtronic is seeking an experienced Executive Assistant to support the President of the ENT Operating Unit in Jacksonville, FL. The role focuses on managing calendars, coordinating travel, and preparing leadership communications while collaborating across senior leadership teams.

Ideal candidates have 6+ years of administrative experience, strong Microsoft 365 skills, and a background in supporting directors or higher.

Qualifications

• 6+ years of administrative support experience.
• 4+ years supporting senior leaders at the Director level or above.
• Advanced proficiency with Microsoft 365 applications (Outlook, Teams, PowerPoint, Word, Excel).

Responsibilities

• Manage the President's complex calendar across multiple time zones.
• Coordinate domestic and international travel arrangements, itineraries, logistics, and expense reporting.
• Prepare, edit, and format executive communications, presentations, reports, and leadership updates.
• Coordinate leadership meetings, operating reviews, and organizational events.
• Track action items, monitor deadlines, and follow up with stakeholders to ensure delivery.
• Partner with executive assistants and cross-functional teams to enhance operational effectiveness.
• Manage highly confidential business information with professionalism and discretion.
• Leverage Microsoft 365 and AI-enabled productivity tools to streamline processes.

Skills

Calendar management

Travel coordination

Executive communications

Microsoft 365 suite

AI productivity tools

Education

High School Diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Copilot

Job description

We anticipate the application window for this opening will close on - 2 Oct 2026. Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life Medtronic Neuroscience delivers life-changing therapies and technologies that treat conditions affecting the brain, spine, peripheral nerves, and sensory systems. Through collaboration with healthcare providers worldwide, the Neuroscience portfolio advances care across neuromodulation, cranial and spinal technologies, ear, nose and throat therapies, and other specialized solutions designed to improve patient outcomes, restore function, and enhance quality of life. The Ear, Nose & Throat (ENT) Operating Unit develops technologies and therapies that help physicians diagnose and treat conditions affecting the ear, nose, throat, airway, and related structures. The organization partners with healthcare providers worldwide to improve patient outcomes through innovative surgical and procedural solutions. This position supports the President of the ENT Operating Unit and serves as a key administrative partner within the leadership team. The role is based onsite in Jacksonville, Florida, requiring a regular presence in the office to support executive operations, leadership activities, and stakeholder engagement. Travel may be required up to 10%. Check us out on LinkedIn: Medtronic ENT

Primary Responsibilities

• Manage the President's complex calendar, prioritizing competing demands and coordinating meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, logistics management, and expense reporting.
• Prepare, edit, and format executive communications, presentations, reports, leadership updates, and meeting materials.
• Coordinate leadership meetings, operating reviews, business reviews, employee communications, and organizational events.
• Track action items, monitor deadlines, and follow up with stakeholders to ensure commitments and deliverables are completed on schedule.
• Partner with executive assistants, senior leaders, and cross-functional teams to coordinate activities and enhance operational effectiveness.
• Manage highly confidential business information with professionalism, discretion, and sound judgment.
• Leverage Microsoft 365 and AI-enabled productivity tools to streamline administrative processes, enhance productivity, and support business operations.

Required Qualifications

• High School Diploma or GED and 6+ years of administrative support experience.
• 4+ years of experience supporting senior leaders at the Director level or above within a corporate environment.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Experience managing executive calendars, travel arrangements, meeting coordination, expense reporting, and executive communications.
• Experience utilizing AI-enabled productivity tools, including Microsoft Copilot or similar technologies, to improve efficiency and business operations.

Preferred Qualifications

• Associate's Degree or Bachelor's Degree.
• Experience supporting Vice President‑level leaders, Business Unit Presidents, or equivalent executives.
• Experience supporting multiple executives and coordinating activities across diverse stakeholder groups.
• Advanced PowerPoint skills, including development of executive‑level presentations and leadership communications.
• Experience working within a global organization and coordinating activities across multiple geographies and time zones.
• Experience in the medical device, healthcare, life sciences, or other regulated industries.
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. §214.2(h)(4)(iii)(A) is required.

Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co‑workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise‑wide workforce planning approach, U.S. work authorization sponsorship (H‑1B, TN, J, etc.) is offered exclusively for Principal‑level roles and above, where specialized expertise aligns with long‑term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short‑term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others). The following benefits and additional compensation are available to those regular employees who work 20+ hours per week:

• Health, Dental and vision insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Life insurance
• Long‑term disability leave
• Dependent daycare spending account
• Tuition assistance/reimbursement
• Simple Steps (global well‑being program)

The following benefits and additional compensation are available to all regular employees:

• Incentive plans
• 401(k) plan plus employer contribution and match
• Short‑term disability
• Paid time off
• Paid holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Non‑qualified Retirement Plan Supplement (subject to IRS earning minimums)
• Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico. Further details are available at the link below: Medtronic benefits and compensation plans.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary. We change lives. Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That’s who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives. We build extraordinary solutions as one team. With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough. This life‑changing career is yours to engineer. By bringing your ambitious ideas, unique perspective and contributions, you will… Build a better future, amplifying your impact on the causes that matter to you and the world Grow a career reflective of your passion and abilities Connect to a dynamic and inclusive culture that welcomes the challenge of life‑long learning These commitments set our team apart from the rest: Experiences that put people first. Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career‑building resources you need. Life‑transforming technologies. No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms. Better outcomes for our world. Here, it’s about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls. Insight‑driven care. Fresh viewpoints. Cutting‑edge AI, data, and automation. You’re shaping the future of healthcare technology and defining the next generation of breakthroughs in care It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. For sales reps and other patient facing field employees, going into a healthcare settingis considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support. This employer participates in the federal E‑Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E‑Verify program, please click here.