Strategic Executive Assistant to President, ENT Unit

Medtronic; Jacksonville (FL); On-site; USD 72,000 - 109,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

Medtronic Neuroscience is seeking an Executive Administrative Assistant to support the President of the ENT Operating Unit in Jacksonville, FL. The role requires onsite presence with up to 10% travel, and relocation assistance may be considered for the right candidate.

Your responsibilities include managing complex calendars, coordinating meetings and travel, preparing leadership communications, and coordinating leadership events. Strong MS 365 and AI productivity tool experience are essential.

Qualifications

• High School Diploma or GED and 6+ years of administrative support experience.
• 4+ years of experience supporting senior leaders at the Director level or above within a corporate environment.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Experience managing executive calendars, travel arrangements, meeting coordination, expense reporting, and executive communications.
• Experience utilizing AI-enabled productivity tools, including Microsoft Copilot or similar technologies, to improve efficiency and business operations.

Responsibilities

• Manage the President's complex calendar, prioritizing competing demands and coordinating meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, logistics management, and expense reporting.
• Prepare, edit, and format executive communications, presentations, reports, leadership updates, and meeting materials.
• Coordinate leadership meetings, operating reviews, business reviews, employee communications, and organizational events.
• Track action items, monitor deadlines, and follow up with stakeholders to ensure commitments and deliverables are completed on schedule.
• Partner with executive assistants, senior leaders, and cross-functional teams to coordinate activities and enhance operational effectiveness.
• Manage highly confidential business information with professionalism, discretion, and sound judgment.
• Leverage Microsoft 365 and AI-enabled productivity tools to streamline administrative processes, enhance productivity, and support business operations.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Meeting coordination

AI productivity tools

Education

Bachelor's Degree

Tools

Microsoft 365

Job description

Medtronic Neuroscience is seeking an Executive Administrative Assistant to support the President of the ENT Operating Unit in Jacksonville, FL. The role requires onsite presence with up to 10% travel, and relocation assistance may be considered for the right candidate.

Your responsibilities include managing complex calendars, coordinating meetings and travel, preparing leadership communications, and coordinating leadership events. Strong MS 365 and AI productivity tool experience are essential.