Executive Assistant to President & COO — Fast-Paced Impact

Sphere Entertainment Group, LLC; New York (NY); On-site; USD 125,000 - 160,000; Full time

Job summary

Sphere Entertainment Co. is seeking an Executive Administrative Assistant to provide high-level administrative support to the President and COO.

The role requires exceptional organization, proactive problem-solving, and the ability to work in a fast-paced environment across East and West Coast offices. You will manage calendars, travel logistics, and executive materials, acting with discretion and professionalism.

Qualifications

• 10+ years hands-on executive admin experience supporting C-suite in a fast-paced organization.
• Exceptional organizational and communication skills with meticulous attention to detail.
• Discretion and confidentiality in handling sensitive information at all times.
• Proficiency in Microsoft Outlook, Excel, Word; advanced PowerPoint for executive presentations.

Responsibilities

• Own and optimize executive calendar and travel logistics across East and West Coast offices.
• Navigate a dynamic, high-velocity environment with proactive prioritization and short-notice changes.
• Serve as high-touch liaison across administrative teams to ensure fast, accurate information flow.
• Gatekeep incoming correspondence and calls with sound judgment and prompt follow-up actions.
• Prepare, design and format executive presentations and briefing materials for internal and external engagements.
• Maintain availability to support shifting executive needs, including after-hours and travel.
• Coordinate complex operational approvals and ad-hoc projects with accuracy and speed.

Skills

Outlook

Excel

Word

PowerPoint

Tools

Coupa

Job description

Sphere Entertainment Co. is seeking an Executive Administrative Assistant to provide high-level administrative support to the President and COO.

The role requires exceptional organization, proactive problem-solving, and the ability to work in a fast-paced environment across East and West Coast offices. You will manage calendars, travel logistics, and executive materials, acting with discretion and professionalism.