Executive Assistant to Policy Leadership Executives

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid overtime

Free parking

Health insurance

Dental insurance

401(k) plan

PTO

Commuter benefits

Hybrid work model

Job summary

Hawthorne Lane in Washington, DC, seeks an Executive Assistant to provide right-hand support to multiple executives across policy groups. The role requires exceptional organization, flexibility, and the ability to work in a fast-paced, hybrid environment.

You will manage calendars, assist with events, prepare briefing materials, and oversee document workflow while supporting policy initiatives and deadline tracking. Travel planning and inter-department coordination are part of the duties.

Qualifications

• 4–5 years of experience in the administrative field.
• Ability to manage deadlines and produce precise work product.
• Strong writing and editing skills for briefing materials.
• Excellent communication and team collaboration in a fast-paced environment.
• Comfort with policy context and project coordination.

Responsibilities

• Maintain calendars and daily schedules for executives.
• Assist with planning and management of events, big and small.
• Prepare briefing materials for key meetings with members.
• Monitor and edit documents; input and transcribe as needed.
• Support policy initiatives and project tasks in a busy setting.
• Oversee contract/report processes for the department.
• Track project deadlines, budgets, and conduct research as required.
• Handle travel arrangements and itineraries for executives.

Skills

Administrative experience

Detail-oriented

Strong writing

Communicative

Time management

Job description

As the Executive Assistant with this DC Association, you will be providing right-hand support to several executives operating across various policy groups. You will be responsible for handling a range of executive support, administrative and operational related tasks. This mid-size association is looking for someone who is well organized, flexible, and enjoys working in a fast-paced environment.

Key Responsibilities:

• Maintain calendars and daily schedules, including all meetings and engagements.
• Assist with planning and management of small and large events.
• Prepare briefing materials for key meetings with members.
• Monitor all documents that need to be sent out, edited, transcribed, and inputted.
• Support policy initiatives and project-based tasks in a busy setting, always acting two steps ahead.
• Oversee contract/report processes for the department and provide assistance to the other departments as needed.
• As an extension to several policy teams, playing a critical role in project deadline tracking, budgeting, document review and compiling various research projects.
• Handle all travel arrangements, itineraries, and transportation for when the executives travel.

Why You'll Love Working Here:

• Offers paid overtime and free parking.
• Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits.
• This is a hybrid work opportunity, requiring flexibility from mature professionals able to adjust their schedules to meet the needs of leadership.

What We're Looking For:

• Experienced. You have 4-5 years of previous work experience in the administrative field.
• Detail-oriented. Perfection is your middle name; you understand that it’s your job to be mindful of deadlines and execute excellent work product.
• Communicative. You enjoy working with others in a team environment and are professional with clients.
• Adaptable. You are a self-starter and can prioritize multiple tasks with competing deadlines at one time.
• Writing and editing-whiz. You can clearly express ideas in your writing and spot grammatical errors in documents. Strong writing and editing skills are essential.
• Curiosity. You bring a natural interest to policy and expanding your knowledge.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer's discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.