Executive Assistant to Several Partners

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health, dental & vision

PTO

401(k) matching

Hybrid work model

Remote flexibility (2 days/wk)

Job summary

Hawthorne Lane in Washington, DC is seeking an Executive Assistant to support several Partners in a fast-paced, collaborative office. You will manage demanding calendars, coordinate complex domestic and international travel, and contribute to projects that move the firm forward.

The ideal candidate has at least two years of administrative experience, superior organization, and professional discretion. The role offers hybrid work with two remote days per week and a benefits package designed to

Qualifications

• Minimum of two years' administrative support experience.
• Experience managing multiple calendars and travel planning.
• Excellent MS Office skills and professional judgment.

Responsibilities

• Keep several Partners’ calendars organized, balancing priorities and meetings.
• Coordinate detailed domestic and international travel itineraries.
• Manage meeting logistics and liaise with colleagues across the firm.
• Prepare weekly schedule overviews for Partners and team alignment.
• Identify calendar conflicts and suggest proactive scheduling solutions.
• Maintain executive records and track time on Partner client work.
• Provide cross-department support including events and routine requests.

Skills

Administrative support

MS Office proficient

Discretion

Multitasking

Team-oriented

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

This DC policy firm is seeking an Executive Assistant to support several Partners within a fast-paced, collaborative office. This role is ideal for an experienced professional who enjoys managing complex schedules, anticipating needs, and keeping the details of a busy office moving smoothly. The Executive Assistant will oversee demanding calendars, coordinate intricate domestic and international travel, and contribute to special projects and broader office initiatives as needed. If you bring strong business etiquette, enjoy solving scheduling challenges, and value a workplace that respects work-life balance, we’d love to hear from you!

Key Responsibilities:

• Keep several Partners’ calendars organized and running smoothly, balancing shifting priorities, internal commitments, client meetings, and competing requests.
• Arrange detailed domestic and international travel, from researching options and coordinating reservations to preparing itineraries and adjusting plans when schedules change.
• Help create a polished experience for clients, government contacts, and senior-level visitors by coordinating meeting logistics, communicating details, and working closely with colleagues across the firm.
• Pull together weekly schedule overviews and other materials to help Partners prepare for upcoming commitments and ensure the broader team is aligned on priorities.
• Anticipate calendar conflicts and scheduling challenges, developing proactive solutions to maximize efficiency.
• Keep executive records and contact information current while tracking time and other details associated with Partner client work.
• Work closely with cross-departmentally on monthly expenses and provide additional support across the office, including reception coverage, firm events, and a variety of projects that arise throughout the year.

Why You’ll Love Working Here:

• A firm that supports work-life balance and values an inclusive, humble team.
• Competitive, well-rounded compensation package with benefits including health, dental and vision coverage, PTO and 401(k) matching.
• This opportunity is hybrid and provides remote flexibility two days a week. Flexibility to come into the office as business needs require is a must!

What We’re Looking For:

• Accomplished. You have at least two years of prior administrative support experience, managing multiple schedules. Hill Schedulers are encouraged to apply!
• Technically versed. You work quickly within Microsoft Word, Excel, and Outlook.
• Discrete. You have excellent professional judgment, people skills, and an appreciation for differences that make people unique.
• Eager to work hard. You thrive as a member of a team and do not shy away from a high-volume workload. The ability to multitask, keep everyone in the loop, and approach work with a service-first mindset will be essential to success!
• Level-headed. You operate well under pressure and maintain composure through storms.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against based on race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.