Executive Assistant to International Consulting Team

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Bonus potential

Fully paid work phone

On-site cafeteria

On-site gym

Paid parking

Hybrid work model

Paid time off

Generous benefits

Job summary

Hawthorne Lane, a Washington, DC-based firm, is seeking an experienced Executive Assistant to support a team of senior leaders with responsibilities spanning international markets and frequent global travel.

The ideal candidate anticipates needs, navigates logistics, and keeps executives prepared for a full schedule of meetings and engagements. The firm offers competitive pay, comprehensive benefits, and a hybrid work arrangement following training.

Qualifications

• 5–10 years of dedicated EA experience supporting senior leadership in an international organization.
• Globally minded; proficiency in another language is a plus.
• Proficient with Microsoft Office and Outlook to manage calendars and prepare materials.

Responsibilities

• Oversee complex calendars and coordinate meetings across multiple time zones.
• Arrange detailed domestic and international travel with multi-stop itineraries.
• Research topics and prepare background materials for client meetings.
• Support executives by serving as a points of contact for internal and external stakeholders.
• Prepare PowerPoint presentations, agendas, expense reports, and meeting materials.
• Coordinate event logistics for internal and external engagements.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion

Prioritization

Tools

Microsoft Office

Outlook

Job description

This Washington, DC-based firm is seeking an experienced Executive Assistant to support a team of senior leaders whose work spans international markets and requires frequent global travel. This role is ideal for an accomplished assistant who enjoys anticipating needs, navigating complex logistics, and keeping busy executives prepared for a full schedule of meetings and engagements. The successful candidate will join a firm that values its employees and offers a competitive compensation and benefits package.

Key Responsibilities:

• Oversee complex calendars and coordinate meetings across multiple time zones, balancing shifting priorities and competing commitments.
• Arrange detailed domestic and international travel, including multi-stop itineraries, accommodations, ground transportation, and last-minute adjustments.
• Research relevant topics and prepare background materials and proposals to help executives prepare for important client meetings.
• Serve as a helpful point of contact for internal colleagues and external stakeholders, providing responsive and thoughtful support.
• Prepare and refine PowerPoint presentations, agendas, expense reports, and other materials for executive meetings and business engagements.
• Coordinate event logistics, including venue arrangements, catering, guest lists, meeting materials, and on-site details for internal and external gatherings.

Why You'll Love Working Here:

• Enjoy a competitive compensation package with generous benefits, paid time off, bonus potential, a fully paid work phone, an on-site cafeteria, an on-site gym, and paid parking.
• Benefit from a hybrid work arrangement following an initial training period, with the flexibility to work onsite as needed to support executive schedules.
• Join an firm that prioritizes its employees and recognizes the value of dependable, high-quality executive support.

What We're Looking For:

• Direct Executive Assistant Experience. You bring 5-10 years of dedicated Executive Assistant experience supporting senior leadership in an international organization. Candidates with backgrounds in consulting, professional services, or Capitol Hill are especially encouraged to apply.
• Globally minded. You take an interest in international affairs and current events; proficiency in another language is a plus.
• Technically capable. You are comfortable using Microsoft Office, particularly Outlook, to manage complex calendars and coordinate meetings across time zones.
• Discerning. You can balance the needs of multiple senior executives, determine what requires immediate attention, and maintain a high standard of work as priorities shift.
• Responsive. You understand the pace of executive support and can accommodate occasional after-hours requests when business needs require it.
• Professional. You communicate with confidence and discretion when interacting with senior leaders, high-profile contacts, and external stakeholders.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.