Executive Assistant to Partners - Private Equity

BURKE + CO.; San Mateo (CA); Hybrid; USD 130,000 - 150,000; Full time

Job summary

BURKE + CO. is seeking an Executive Assistant to support two Partners and a VP in a fast-paced private equity environment. The role splits time between San Francisco and San Mateo, thriving on high-visibility meetings and investor interactions.

The ideal candidate comes from financial services with strong calendar, travel, and event planning experience, and will handle confidential information with professionalism while coordinating across time zones.

Qualifications

• 5+ years of experience as an Executive Assistant.
• Experience in investment management, private equity, venture capital, or financial services.
• Experience planning and managing events highly preferred.
• Exceptional organizational, planning, and time management skills.
• Ability to maintain professionalism with Board members, investors, and C-level executives.
• Proven discretion with highly confidential information.
• Ability to multitask, prioritize, and adapt quickly in a dynamic environment.
• Strong written and verbal communication skills.
• Collaborative team player in a matrixed organization.
• Proactive, positive, personable, with a can-do attitude.
• Comfortable working independently and taking initiative; available outside standard hours.

Responsibilities

• Provide comprehensive administrative support to two senior Partners and a VP, focusing on calendar management, scheduling, and meeting coordination.
• Manage multiple executive calendars across time zones and external stakeholders.
• Handle inbox management and correspondence for executives as needed.
• Coordinate domestic travel arrangements (flights, hotels, transport).
• Prepare executives for meetings with materials, presentations, and background documents.
• Plan and manage firm-related events (attendee communications, venue logistics, on-site execution).
• Prepare catering and meeting materials.
• Track action items and follow up on projects and issues.
• Prepare and submit monthly expense reports.
• Manage ad hoc projects and tasks as needed.

Skills

Calendar management

Executive support

Coordination across time zones

Event planning

Discretion & confidentiality

Professional communication

Multi-tasking

Meeting coordination

Travel arrangements

Expense reporting

Job description

Our client, top-tier private equity & investment firm, is seeking an Executive Assistant to support two high-level Partners and a VP. This role is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys being a trusted right hand to senior leadership. The ideal candidate comes out of the financial services industry and has experience handling high-visibility meetings and investor-related interactions. Bonus point for experience planning & managing firm-wide events! This role will split time between their San Francisco & San Mateo offices.

This is a great opportunity to be viewed as a strategic partner and gain exposure to senior leadership, portfolio companies, and firm-wide initiatives!

THE NITTY GRITTY:

• Provide comprehensive administrative support to two senior Partners & a VP, with a heavy focus on calendar management, scheduling, and meeting coordination
• Manage and prioritize multiple executive calendars, including complex scheduling across time zones and external stakeholders
• Handle inbox management and correspondence on behalf of executives as needed
• Coordinate domestic travel arrangements (flights, hotels, ground transportation)
• Prepare executives for meetings by organizing materials, presentations, and background documents
• Plan & manage a variety of firm-related events (attendee communications, venue coordination & logistics, set-up & onsite execution, etc.)
• Catering and meeting materials preparation
• Track action items and follow up on projects, meetings, and outstanding issues
• Prepare and submit monthly expense reports
• Manage ad hoc projects & tasks as needed

THE ESSENTIALS

• 5+ years of experience as an Executive Assistant
• Experience in investment management, private equity, venture capital, or financial services required
• Experience planning & managing events highly preferred
• Exceptional organizational, planning, and time management skills
• Ability to maintain a high degree of professionalism when interacting with Board members, investors, and C-level executives
• Proven ability to handle highly confidential and sensitive information with discretion and professionalism
• Ability to multitask, prioritize, and adapt quickly in a dynamic environment
• Strong written and verbal communication skills
• Collaborative team player who works effectively in a matrixed organization
• Proactive, positive, and personable with a confident, "can-do" attitude
• Comfortable working independently and taking initiative while knowing when to ask for support
• Availability outside standard business hours when urgent matters arise

THE CHERRY ON TOP:

• Opportunity to work for a kind, friendly, & impressive team!
• Become a trusted right-hand and valued partner

COMPENSATION:

$130,000/yr - $150,000/yr base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)