Executive Assistant - Law Firm

Orion Placement; Chicago (IL); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Dental insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Confidential Employer in Chicago seeks an experienced Executive Assistant to support senior Partners with complex calendars, communications, and events. The role blends legal administration, operations, recruiting, marketing coordination, and client interaction.

You will manage schedules, prepare materials, and coordinate with vendors while maintaining discretion and high-quality professional communication in a fast-paced environment.

Qualifications

• 3+ years of Executive Assistant or comparable high-level legal support experience within a law firm.
• Strong calendar management and ability to manage competing priorities.
• Excellent written, verbal, and interpersonal communication skills.
• High level of discretion and ability to handle confidential information.
• Professional, dependable, and able to work in a fast-paced environment.

Responsibilities

• Manage complex calendars for senior Partners, including meetings, appointments, reminders, events, and scheduling conflicts.
• Monitor and prioritize executive email communications, invitations, and time-sensitive requests.
• Prepare Partners for upcoming meetings by organizing schedules, materials, reminders, and key information.
• Support recruiting, administrative projects, internal processes, and coordination with vendors and team members.
• Coordinate firm meetings, networking events, and other internal and external events.

Skills

Calendar management

Discretion

Communication

Organization

Independent work

Spanish fluency

Education

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Outlook

Word

Excel

PowerPoint

Adobe

Job description

Pay: $85,000.00 - $100,000.00 per year

Why This Is a Great Opportunity

• Work directly with senior law firm leadership in a highly visible and trusted Executive Assistant role.
• Take ownership of complex calendars, executive communications, event coordination, and business development support.
• Join a collaborative boutique law firm where your organization, judgment, and initiative will have a meaningful impact every day.
• Enjoy a varied role that combines executive support, legal administration, operations, recruiting, marketing coordination, and client interaction.
• Build strong relationships across the firm while becoming an essential partner to leadership in a fast-paced professional environment.

Location: Chicago, IL. This is a full-time, on-site position in downtown Chicago, ideal for someone who enjoys working closely with executives and colleagues in a collaborative office environment.

Note: Candidates must have 3+ years of law firm Executive Assistant or closely related legal support experience. This role requires strong calendar management, executive-level communication, discretion, organization, and the ability to manage changing priorities in a fast-paced environment.

About Us

We are a collaborative boutique Chicago law firm serving professionals and businesses on sophisticated workplace and business matters. Our team values professionalism, thoughtful problem-solving, strong client relationships, and people who take initiative while supporting one another. Confidential Employer.

Job Description

• Manage complex calendars for senior Partners, including meetings, appointments, reminders, events, and scheduling conflicts.
• Monitor and help prioritize executive email communications, invitations, and time-sensitive requests.
• Prepare Partners for upcoming meetings and commitments by organizing schedules, materials, reminders, and key information.
• Anticipate scheduling and administrative needs and proactively resolve issues before they become problems.
• Support recruiting, administrative projects, internal processes, and coordination with vendors and team members.
• Partner with marketing colleagues on speaking engagements, networking opportunities, and business development initiatives.
• Draft and prepare professional correspondence, reports, emails, presentations, and other documents.
• Coordinate firm meetings, networking events, dinners, receptions, team activities, and other internal and external events.
• Maintain organized administrative files, calendars, mailings, and business records.
• Communicate professionally with clients, prospective clients, attorneys, vendors, and other stakeholders.
• Assist with prospective client inquiries and appropriately route matters to attorneys.
• Provide responsive day-to-day administrative and executive support as firm priorities evolve.

Qualifications

• 3+ years of Executive Assistant, legal assistant, or comparable high-level legal support experience within a law firm required.
• Strong experience managing complex executive calendars and competing priorities.
• Exceptional organization, attention to detail, time management, and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• High level of discretion and ability to handle confidential information.
• Advanced proficiency with Google Workspace, Microsoft Office, Outlook, Word, Excel, PowerPoint, and Adobe.
• Ability to work independently, anticipate needs, solve problems, and adapt quickly.
• Professional, dependable, resourceful, and comfortable working in a fast-paced environment.
• Bachelor's degree preferred.
• Spanish fluency preferred.
• Prior legal assistant experience strongly preferred.

Why You Will Love Working Here

• Direct access to firm leadership and the opportunity to become a trusted partner to senior executives.
• A highly collaborative team environment where initiative and good judgment are valued.
• Exposure to executive operations, business development, recruiting, marketing, events, and legal administration.
• Meaningful responsibility with the ability to influence how efficiently the leadership team and firm operate.
• A boutique environment where strong performers can take ownership, contribute ideas, and make a visible impact.

Benefits

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance

Requirements

Must-have: 3+ yrs law firm executive assistant/legal support exp

JPC-2170