Executive Assistant to Partner

Sinel & Olesen, PLLC; New York (NY); On-site; USD 58,500 - 71,500; Full time

Benefits offered by this job

401(k) with match

Transportation benefits

Medical, dental, and vision insurance

Job summary

A New York-based litigation firm is seeking a proactive Executive Assistant to provide comprehensive support to a Named Partner. The role involves strategic calendar management, litigation support, and communication gatekeeping. Ideal candidates have at least 3 years of experience in a fast-paced professional environment and possess exceptional communication skills. Compensation starts at $65k+, negotiable based on experience, and includes a comprehensive benefits package.

Qualifications

• Minimum 3+ years of experience in an administrative role, preferably in a litigation law firm.
• Ability to handle highly confidential and sensitive information.
• Exceptional written and verbal communication skills.

Responsibilities

• Coordinate a sophisticated schedule involving court appearances and meetings.
• Manage high volumes of correspondence with clients and court personnel.
• Assist with the preparation and filing of legal documents.

Skills

Calendar Management

Email and Phone Communication

Logistics Coordination

Confidentiality and Discretion

Microsoft Office Suite

Adaptability

Tools

Legal Case Management Software

AI Technologies

Job description

The Firm

We are a fast-paced, plaintiff litigation boutique based in New York, dedicated to high-stakes advocacy and delivering justice for our clients. We operate with a high level of precision, a sense of urgency, and a commitment to excellence.

The Role

We are seeking a high-caliber, proactive Executive Assistant to provide comprehensive support to a Named Partner. This is not a typical administrative role; you will be the "right hand" to a lead litigator, managing a complex professional calendar and ensuring the seamless operation of both legal and executive functions. The ideal candidate is a master of logistics, meticulously organized, an impeccable communicator, and someone who thrives in a high-pressure, deadline-driven environment. This role provides a genuine opportunity for significant growth, and offers unique upward potential.

Key Responsibilities

• Strategic Calendar Management: Coordinate a sophisticated schedule involving court appearances, depositions, high-level firm meetings, and speaking engagements.
• Communication Gatekeeping: Serve as the primary point of contact for the Partner, managing high volumes of email and phone correspondence with clients, opposing counsel, and court personnel.
• Litigation Support: Assist with the preparation and filing of legal documents, managing settlement files, and organizing mediation binders or presentation materials as needed.
• Travel & Logistics: Arrange travel itineraries and provide real-time support for out-of-state litigation and meetings.
• Inventory Management and Oversight: Own the end-to-end supply chain for the office, from administrative supplies to internal hospitality, ensuring zero downtime in firm operations.

Qualifications

• Experience: Minimum 3+ years of experience in an Administrative role, preferably as an assistant or within a litigation law firm or a high-stakes professional services environment.
• Discretion: Proven ability to handle highly confidential and sensitive information with absolute integrity.
• Technical Proficiency: Mastery of Microsoft Office Suite (Word, Excel, Outlook) and AI technologies (Claude, Gemini, ChatGPT); experience with legal case management software a plus.
• Communication: Exceptional written and verbal communication skills; ability to draft professional correspondence and proofread legal documents with a keen eye for detail.
• Adaptability: A "no task is too small" attitude combined with the ability to anticipate needs before they arise.

Compensation

For this role, we offer a salary starting at $65k+, (salary is negotiable and commensurate with experience). This firm also offers a comprehensive benefits package, including 401(k) with match, transportation benefits, and medical, dental and vision insurance.

To Apply

If you are a disciplined professional who takes pride in keeping a busy executive organized and ahead of the curve, we want to hear from you. Qualified applicants should submit a resume directly through LinkedIn.