Legal Practice Assistant

US Diversity Job Search; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Job summary

US Diversity Job Search in Chicago seeks a Legal Practice Assistant to support senior associates and counsel in a busy practice group, providing high-level administrative support and acting as a key resource for attorneys managing complex matters and client relationships. The role is full-time, five days onsite with a 9:30 AM–5:30 PM schedule, totaling a 35-hour work week.

The office may transition to four days in-office as the Chicago office grows.

Qualifications

• 3–5 years of administrative support experience, preferably in a professional services environment.
• Ability to work in a high-volume, fast-paced setting.
• Experience coordinating complex travel and managing demanding schedules.

Responsibilities

• Provide day-to-day administrative support to attorneys, including calendar management and workflow coordination.
• Coordinate complex domestic and international travel arrangements and contingency planning.
• Prepare, review, and process expense reports and reimbursement requests.
• Enter, review, and maintain attorney time records in line with billing guidelines.
• Assist with billing functions, including reviewing and editing bills.
• Coordinate client meetings, internal meetings, and events.
• Maintain attorney biographies and support new matter openings and reporting needs.
• Update CRM databases and support client relationship initiatives.
• Support business development activities, including client outreach and gifts.
• Serve as the primary administrative resource to attorneys and facilitate communication with internal departments.
• Utilize firm technology and workflow tools to manage tasks and records.

Skills

Administrative support

Travel coordination

Calendar management

CRM databases

Tools

Billing software

CRM software

Expense management tools

Job description

Legal Practice Assistant

A well-respected Chicago law firm is seeking a Practice Assistant to join its growing team. This is a full-time position supporting senior associates and counsel within a busy practice group, providing high-level administrative support and serving as a key resource for attorneys who manage complex matters and growing client relationships. The role follows a 35-hour work week with a schedule of 9:30 AM-5:30 PM. The position is currently five days onsite, with the potential to transition to four days in-office once the Chicago office is fully established.

The salary range for this position is $75,000-$95,000, depending on experience.

This is an excellent opportunity for a proactive administrative professional who enjoys being a true right hand to busy attorneys.

Job Duties

• Provide day-to-day administrative support to attorneys, including calendar management and workflow coordination
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and contingency planning
• Prepare, review, and process expense reports and reimbursement requests
• Enter, review, and maintain attorney time records in accordance with firm billing guidelines
• Assist with billing functions, including reviewing and editing bills
• Coordinate client meetings, internal meetings, events, and other attorney-facing activities
• Maintain attorney biographies, assist with new matter openings, and support administrative reporting needs
• Update and maintain CRM databases and assist with client relationship management initiatives
• Support business development efforts, including client outreach, client gifts, and relationship-building activities
• Serve as a primary administrative resource for attorneys and help facilitate communication with internal departments
• Utilize firm technology and workflow tools to manage tasks, records, and administrative processes
• Provide exceptional client service while handling sensitive and confidential information with discretion

Qualifications

• 3-5 years of administrative support experience, preferably within a law firm or other professional services environment
• Strong ability to work effectively in a high-volume, fast-paced setting
• Experience coordinating complex travel arrangements and managing demanding schedules