Executive Assistant to Partners – International Law, Hybrid

Alan J. Blair Personnel Services, Inc.; San Francisco (CA); Hybrid; USD 110,000 - 130,000; Full time

Job summary

Alan J. Blair Personnel Services, Inc. is seeking an experienced Executive Assistant for its San Francisco office to support a team ofPartners and attorneys in a sophisticated, client-focused environment.

The role offers a collaborative culture, a stunning new office, a 35-hour workweek, and a hybrid schedule with 4 days in the office and 1 day remote. Ideal candidates thrive under pressure and excel in building trusted client relationships while managing multiple priorities.

Qualifications

• Minimum 3 years of executive assistant experience in a law firm or professional services.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience using CRM systems and managing professional contacts.
• Strong written and verbal communication with exceptional attention to detail.

Responsibilities

• Provide high-level administrative support to 2 to 4 Partners and attorneys.
• Manage complex calendars, coordinate meetings, and arrange travel.
• Support business development, client communications, and relationship management.
• Prepare and coordinate presentations, proposals, and professional documents.
• Maintain client information and BD activities within the firm's CRM.
• Coordinate client events, meetings, and special projects.
• Manage expense reports, attorney time entries, and deadlines.
• Collaborate with internal departments to ensure seamless operations and client service.

Skills

Calendar management

Microsoft Office

CRM systems

Communication

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Alan J. Blair Personnel Services, Inc. is seeking an experienced Executive Assistant for its San Francisco office to support a team ofPartners and attorneys in a sophisticated, client-focused environment.

The role offers a collaborative culture, a stunning new office, a 35-hour workweek, and a hybrid schedule with 4 days in the office and 1 day remote. Ideal candidates thrive under pressure and excel in building trusted client relationships while managing multiple priorities.