Legal Executive Assistant, San Francisco, $110K - $130K

Alan J. Blair Personnel Services, Inc.; San Francisco (CA); Hybrid; USD 110,000 - 130,000; Full time

Job summary

Alan J. Blair Personnel Services, Inc. is seeking an experienced Executive Assistant for its San Francisco office to support a team ofPartners and attorneys in a sophisticated, client-focused environment.

The role offers a collaborative culture, a stunning new office, a 35-hour workweek, and a hybrid schedule with 4 days in the office and 1 day remote. Ideal candidates thrive under pressure and excel in building trusted client relationships while managing multiple priorities.

Qualifications

• Minimum 3 years of executive assistant experience in a law firm or professional services.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience using CRM systems and managing professional contacts.
• Strong written and verbal communication with exceptional attention to detail.

Responsibilities

• Provide high-level administrative support to 2 to 4 Partners and attorneys.
• Manage complex calendars, coordinate meetings, and arrange travel.
• Support business development, client communications, and relationship management.
• Prepare and coordinate presentations, proposals, and professional documents.
• Maintain client information and BD activities within the firm's CRM.
• Coordinate client events, meetings, and special projects.
• Manage expense reports, attorney time entries, and deadlines.
• Collaborate with internal departments to ensure seamless operations and client service.

Skills

Calendar management

Microsoft Office

CRM systems

Communication

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Assistant, International Law Firm

Salary: $110,000 to $130,000 annually

About the Opportunity

We are representing a prestigious international law firm seeking an experienced Executive Assistant to join its collaborative San Francisco office.

This is an excellent opportunity to support a team of accomplished Partners and attorneys in a collaborative, professional environment. The firm offers a stunning, newly designed San Francisco office, a 35-hour workweek, and a hybrid schedule that provides flexibility while maintaining a strong team culture.

The ideal candidate is a polished, proactive professional who thrives in a sophisticated, client-focused environment and enjoys building trusted relationships while managing multiple priorities.

Compensation & Work Schedule

• Competitive salary of $110,000 to $130,000 annually
• Overtime compensation after 7 hours per day or 35 hours per week, subject to applicable law and firm policy
• Hybrid schedule with 4 days in the office and 1 day working remotely
• Beautiful, newly designed San Francisco office

Key Responsibilities

• Provide high-level administrative and executive support to 2 to 4 Partners and additional attorneys.
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel.
• Support business development initiatives, client communications, and relationship management.
• Prepare and coordinate presentations, proposals, correspondence, and other professional documents.
• Maintain client information and business development activities within the firm's CRM system.
• Coordinate client events, meetings, and special projects.
• Manage expense reports, attorney time entries, and administrative deadlines.
• Collaborate with internal departments to ensure seamless daily operations and exceptional client service.

Qualifications

• Minimum of 3 years of Executive Assistant experience in a law firm, professional services firm, or corporate environment.
• Excellent organizational skills with the ability to manage competing priorities and deadlines.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience using CRM systems and managing professional contacts.
• Strong written and verbal communication skills with exceptional attention to detail.
• Professional, personable, and confident interacting with senior executives, colleagues, and clients.
• Proactive approach to problem-solving, sound judgment, and discretion.
• Ability to thrive in a fast-paced, collaborative environment.

Prior law firm experience and a bachelor's degree are preferred but not required.

If you are an accomplished Executive Assistant seeking an exciting opportunity with a respected international law firm, we welcome your application.

Qualified candidates whose experience most closely matches the position requirements will be contacted for a confidential conversation.