Senior Executive Assistant to Partners | Hybrid & BD Support

Debevoise & Plimpton; San Francisco (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Debevoise & Plimpton LLP in San Francisco seeks an Executive Assistant to provide senior-level support to two to four Partners and several Lawyers. The role combines client service with business development and project management in a fast-paced, team-oriented setting.

Hybrid work requires in-office attendance four days per week with one remote day. The ideal candidate will excel in calendar management, travel coordination, communications, and CRM usage to support client-facing activities and

Qualifications

• At least three years of executive-level assistant experience in a law firm or professional services.
• Excellent client service and ability to work in a fast-paced environment.
• Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel and CRM experience.
• Strong project management and analytical skills.
• Strong presentation and writing abilities.
• Interpersonal skills to interact credibly with all levels and clients.

Responsibilities

• Proactively support Partners/Lawyers’ client, practice and business development activities and outreach.
• Provide administrative support to two to four Partners and several Lawyers (Counsels and Associates).
• Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.
• Understand business development and client priorities of each supported Partner/Lawyer.
• Maintain and update current list of contacts and business activities in CRM/Interaction database.
• Keep track of clients and other contacts and proactively schedule calls and meetings.
• Build relationships with clients and client assistants.
• Execute follow up calls with clients and coordinate client entertainment.
• Assist with meetings materials and research in support of business development.
• Manage complex calendars and coordinate scheduling across supported attorneys.
• Coordinate travel arrangements and itineraries.
• Process and submit expense reimbursements; track timesheets.
• Assist with client files and matter materials; handle communications.
• Provide backup to other EAs; draft and edit correspondence.
• Coordinate with Finance, IT, Facilities, Conflicts to support attorney needs.

Skills

Client service

CRM system

Project management

Analytical skills

Presentation skills

Written communication

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

CRM

Job description

Debevoise & Plimpton LLP in San Francisco seeks an Executive Assistant to provide senior-level support to two to four Partners and several Lawyers. The role combines client service with business development and project management in a fast-paced, team-oriented setting.

Hybrid work requires in-office attendance four days per week with one remote day. The ideal candidate will excel in calendar management, travel coordination, communications, and CRM usage to support client-facing activities and