Hybrid Executive Assistant to Operations Leadership

Earthjustice; Chicago (IL); Hybrid; USD 98,000 - 108,000; Full time

Job summary

Earthjustice is seeking an Executive Assistant to provide high-level administrative support to the Operations executives. The role focuses on scheduling, travel coordination, expense filing, and meeting planning, enabling smooth cross-organization workflows across time zones and offices.

The position requires 6+ years of experience, excellent communication, and a proactive, confidential approach to work in a fast-paced hybrid environment with offices in multiple cities, including Chicago.

Qualifications

• 6+ total years of administrative work experience and/or education.
• Experience supporting leadership and managing complex schedules.
• Proficiency with Microsoft Outlook calendar across multiple time zones.
• Strong organizational skills in a fast-paced, high-volume role.
• Outstanding interpersonal, organizational, and verbal/written communication skills.
• Sound judgment and discretion with confidential information.
• Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Responsibilities

• Serve as primary scheduler and calendar manager for Operations executives, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities.
• Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
• Support department meetings from conception to post-meeting follow-through on action items.
• Provide Operations project, initiative, and communications coordination, planning, and execution.
• Facilitate workflow and information sharing with Operations teams and stakeholders; support internal communications within Operations and to the rest of Earthjustice.
• Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Skills

Executive support

Calendar management

Multitasking

Communication

Discretion

Time zone coordination

Tools

Office365 suite

Microsoft Outlook

Job description

Earthjustice is seeking an Executive Assistant to provide high-level administrative support to the Operations executives. The role focuses on scheduling, travel coordination, expense filing, and meeting planning, enabling smooth cross-organization workflows across time zones and offices.

The position requires 6+ years of experience, excellent communication, and a proactive, confidential approach to work in a fast-paced hybrid environment with offices in multiple cities, including Chicago.