Executive Assistant & Office Admin — Hybrid Role

eaglecreekre; Bethesda (MD); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA

Commuter benefits

401(k) match

Hybrid work schedule

Paid holidays & PTO

Job summary

Eagle Creek Renewable Energy, LLC is seeking an Executive Assistant / Office Administrator to provide senior-level support to the CEO and oversee corporate office operations. The role demands exceptional organization, discretion, and proactive coordination across calendars, travel, and board activities.

The position is hybrid, with standard weekday hours and occasional after-hours or weekend work as needed.

Qualifications

• 5+ years of progressively responsible experience in executive assistance, administrative management, office administration, or related field preferred.
• Experience supporting a CEO, senior executive, or executive team.
• Extensive experience with calendar management, travel coordination, meeting planning, and executive communications.
• Experience supporting board meetings or senior leadership meetings preferred.
• Excellent written and verbal communication; professional interactions with executives, vendors, and stakeholders.
• Ability to anticipate needs, manage priorities, and maintain confidentiality.

Responsibilities

• Provide proactive, high-level administrative and coordination support to the CEO and executive leadership team.
• Maintain a high level of responsiveness, professionalism, discretion, and confidentiality in all communications.
• Anticipate executive needs related to calendars, meetings, travel, and board activities.
• Manage calendars, plan meetings, and coordinate travel with attention to detail.
• Draft polished emails, correspondence, and scheduling communications on behalf of the CEO.
• Coordinate board materials, memos, and logistics for meetings.
• Liaise with IT, facilities, and external vendors to ensure office operations run smoothly.

Skills

Executive support

Calendar management

Travel coordination

Board meeting support

Communication

Discretion & confidentiality

Project coordination

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Video conferencing

Job description

Eagle Creek Renewable Energy, LLC is seeking an Executive Assistant / Office Administrator to provide senior-level support to the CEO and oversee corporate office operations. The role demands exceptional organization, discretion, and proactive coordination across calendars, travel, and board activities.

The position is hybrid, with standard weekday hours and occasional after-hours or weekend work as needed.