Executive Assistant, Operations

Jobvite, Inc.; Denver (CO); Hybrid; USD 92,000 - 103,000; Full time

Benefits offered by this job

Casual work environment

Comprehensive benefits

Job summary

Earthjustice is seeking an Executive Assistant to provide high-level administrative support to the Operations executives. The role involves managing complex calendars across time zones, coordinating travel, handling expenses, and supporting projects with strong attention to detail.

The position is full-time with a hybrid schedule, located in Denver, CO, NY, SF, or Chicago offices. The successful candidate will demonstrate discretion, excellent communication, and a proactive, collaborative

Qualifications

• 6+ total years of administrative work experience and/or education.
• Experience supporting leadership, managing complex schedules, and supporting on and off-site meetings.
• Strong Microsoft Outlook calendar management across time zones with Office365 proficiency.
• Ability to prioritize and multitask with high attention to detail in a fast-paced role.
• Outstanding interpersonal, organizational, and verbal/written communication skills.
• Sound judgment and discretion with confidential information.

Responsibilities

• Executive Administration and Support: serve as primary scheduler and calendar manager for Operations executives.
• Meeting and Logistics: support department meetings from conception to post-meeting follow-through.
• Ongoing Learning: actively pursue professional development and share knowledge.
• Coordinate travel, expense filing, document management, and task tracking.
• Facilitate workflow and information sharing within Operations and with stakeholders.

Skills

Calendar management

Executive support

Time zone coordination

Microsoft Outlook

Office365

Communication skills

Discretion

Tools

Microsoft Outlook

Office365

Job description

Earthjustice is the nation’s leading environmental law organization. We wield the power of law and the strength of partnership to protect people’s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer.

Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected.

The Executive Assistant provides executive administrative support to Operations executives by managing schedules, facilitating workflow, supporting projects, meeting and event planning and coordination, and other critical administrative duties. This position anticipates information needs, proactively coordinates information flow, and contributes to the creation of effective systems. The Executive Assistant works independently with minimal direction and is adept progressing action through ambiguity; is exceptionally responsive, action-oriented, and possesses a keen eye for detail and context; handles confidential matters with sound judgment and utmost discretion; is able to quickly pivot, re-prioritize, and flex between supporting and complementing different working styles; and is an enthusiastic team player able to identify gaps and problem solve.

Reporting to the Sr. Operations Leadership Team Manager, this position works a full-time hybrid schedule (37.5 hours/week) from our San Francisco, CA, New York, NY, Denver, CO, or Chicago, IL, office.

This is a non-supervisory position.

Responsibilities

What You’ll Do

Executive Administration and Support (70%)

• Serve as primary scheduler and calendar manager for Operations executives, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities.
• Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.

Meeting & Logistical Planning, Coordination, and Support (30%)

• Support department meetings from conception to post-meeting follow-through on action items.
• Provide Operations project, initiative, and communications coordination, planning, and execution.
• Facilitate workflow and information sharing with Operations teams and stakeholders; support internal communications within Operations and to the rest of Earthjustice.

Ongoing Learning

• Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job’s requirements.

Qualifications

What You’ll Bring

• 6+ total years of administrative work experience and/or education.
• Demonstrated experience supporting leadership, managing complex schedules, and supporting on and off-site meetings.
• Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite.
• Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role.
• Outstanding interpersonal, organizational, and verbal/written communication skills.
• Sound judgment and discretion with ability to handle sensitive and confidential information appropriately.
• Adaptability, resilience, curiosity, and openness to feedback.
• Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Salary & Benefits

We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment.

Salaries at Earthjustice are determined by working location and are commensurate with the experience required.

Salary range in SF/NYC: $102,500 - $113,900

Salary range in Chicago: $97,500 - $108,300

Salary range in Denver: $92,300 - $102,600

As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition or veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.

For positions located within the City and County of San Francisco Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment-qualified applicants with arrest and conviction records.

For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.