Solar Team Administrative Specialist

M. A. Mortenson Company; Minnesota; On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

Medical plan

Dental plan

401k with match

Paid time off

Life and disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking an Administrative Assistant to join our Solar Team, supporting a range of administrative and executive tasks with discretion and integrity.

You will interact with staff at all levels in a fast-paced environment and provide outstanding customer service at Mortenson facilities.

Based in Minnesota, this onsite role handles calendars, meetings, travel, filing, billing support, and coordination with Safety, HR, IT, and Legal.

Qualifications

• Associate or bachelor's degree preferred.
• Minimum three years administrative support experience required.
• Detail orientation and the capability to proofread effectively.
• Demonstrate flexibility as well as excellent organization and multi-tasking skills.
• Display proficient skills in Microsoft Word, Excel, Outlook, and Power Point.
• Exhibit effective communication and active listening skills.
• Positive professional attitude and strong customer service skills.
• Construction-related business experience preferred.
• Experience with billing, invoicing, and timekeeping preferred.

Responsibilities

• Perform regular administrative tasks and overall office organization, greet visitors and customers with a positive demeanor, coordinate and set up meetings, handle calendars, and schedule travel
• Set up, organize, and manage filing systems, prepare documents, perform record keeping and filing duties, and proofread communications and documents carefully
• Prepare billing/invoices as needed, coordinate between numerous support groups (Safety, Human Resources, IT, Legal), and procure miscellaneous goods using Mortenson's internal procurement system
• Understand the operating group and company resources and assist Operating Group Leadership members with miscellaneous duties such as expense reports and travel
• Assistant onboarding & training team with new team member onboarding
• Perform all other duties as assigned

Skills

Administrative support

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Communication

Time management

Customer service

Proofreading

Construction industry experience

Education

Associate or bachelor's degree preferred

Tools

Procurement system

MS Office Suite

Job description

Mortenson is seeking an Administrative Assistant to join our Solar Team, supporting a range of administrative and executive tasks with discretion and integrity.

You will interact with staff at all levels in a fast-paced environment and provide outstanding customer service at Mortenson facilities.

Based in Minnesota, this onsite role handles calendars, meetings, travel, filing, billing support, and coordination with Safety, HR, IT, and Legal.