Solar Team Administrative Assistant – Onsite MN HQ

Mortenson; Minnesota; On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k retirement plan with a generous

Paid time off, holidays, and otherpaid

Employer paid Life, AD&D, and DISABI

No-Cost mental health tool and conci

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

Job summary

Mortenson is seeking an Administrative Assistant to join our Solar Team in Minnesota. The role encompasses a broad range of administrative and executive support duties, requiring discretion and strong communication with staff at all levels in a dynamic environment.

You will manage calendars, travel, filing, billing, and coordination among support groups, with onboarding duties and a focus on exceptional customer service.

Qualifications

• Associate or bachelor's degree preferred.
• Minimum three years administrative support experience required.
• Detail orientation and the capability to proofread effectively.
• Demonstrate flexibility as well as excellent organization and multi-tasking skills.
• Display proficient skills in Microsoft Word, Excel, Outlook, and Power Point.
• Exhibit effective communication and active listening skills.
• Positive professional attitude and strong customer service skills.
• Construction-related business experience preferred.
• Experience with billing, invoicing, and timekeeping preferred.

Responsibilities

• Perform regular administrative tasks and overall office organization, greet visitors and customers with a positive demeanor, coordinate and set up meetings, handle calendars, and schedule travel
• Set up, organize, and manage filing systems, prepare documents, perform record keeping and filing duties, and proofread communications and documents carefully
• Prepare billing/invoices as needed, coordinate between numerous support groups (Safety, Human Resources, IT, Legal), and procure miscellaneous goods using Mortenson’s internal procurement system
• Understand the operating group and company resources and assist Operating Group Leadership members with miscellaneous duties such as expense reports and travel
• Assistant onboarding & training team with new team member onboarding
• Perform all other duties as assigned

Skills

Detail orientation

Communication

Customer service

Organization

Multitasking

Education

Associate or bachelor's degree preferred

Tools

Microsoft Word

Excel

Outlook

Power Point

Job description

Mortenson is seeking an Administrative Assistant to join our Solar Team in Minnesota. The role encompasses a broad range of administrative and executive support duties, requiring discretion and strong communication with staff at all levels in a dynamic environment.

You will manage calendars, travel, filing, billing, and coordination among support groups, with onboarding duties and a focus on exceptional customer service.