Senior Executive Assistant – Travel, Events & Office Lead

J.P. Morgan; Plano (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Talentify in Plano, TX seeks a Senior Executive Assistant in the Commercial and Investment Bank to partner with executives, manage demanding calendars, and coordinate complex domestic and international travel. You will lead the office, prioritize time, draft communications, and ensure efficient use of executives' time. You will plan market visits, large meetings, and presentations with stakeholders and teams.

The role requires five days in the office and will not support Hybrid options.

Qualifications

• Minimum of 5 years of experience supporting executive leadership.
• Strong organizational skills and ability to work independently in a fast-paced environment.
• Experience planning domestic and international travel.
• Excellent communication skills and discretion with confidential information.
• Willing to work outside business hours as needed.

Responsibilities

• Manage and screen all incoming interactions for the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders
• Arrange and maintain complex travel plans and itineraries for domestic travel as well as complex international travel
• Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
• Support local event planning and execute as needed and/or support local employee engagement activities
• Provide site support for local office requirements including phone coverage, facilities, and guest greeting
• Process T&E expense claims for team members and ensure policy compliance

Skills

Travel planning

Calendar management

Communication

Independent worker

Interpersonal skills

Office management

Event planning

Education

Bachelor's degree

Tools

LLM

Concur

Microsoft Teams

Excel

PowerPoint

Job description

Talentify in Plano, TX seeks a Senior Executive Assistant in the Commercial and Investment Bank to partner with executives, manage demanding calendars, and coordinate complex domestic and international travel. You will lead the office, prioritize time, draft communications, and ensure efficient use of executives' time. You will plan market visits, large meetings, and presentations with stakeholders and teams.

The role requires five days in the office and will not support Hybrid options.