Executive Assistant to Managing Partner (Dual-Company)

Ernst Brothers; Wayne (PA); On-site; USD 85,000 - 100,000; Full time

Job summary

Ernst Brothers and Bluebell Fine Cabinetry & Design are seeking an exceptional Executive Assistant to be the calm, capable center of two growing companies. You will manage the Managing Partner’s calendar and inbox, handle confidential matters with discretion, and keep operations running smoothly across both firms.

This role goes beyond emails and filings, coordinating complex travel, events, vendor communication, and license tracking to ensure deadlines are met and the business operates

Qualifications

• Must have a proven track record as an executive assistant with strong organizational skills.
• Demonstrates discretion handling confidential information and sensitive matters.
• Ability to manage calendars, inboxes, and multiple stakeholders with polish.

Responsibilities

• Manage Managing Partner's calendar and inbox, prioritizing important items with discretion.
• Maintain smooth internal and external communications and ensure messages reach the right people.
• Track certifications and licenses to prevent missed deadlines.
• Oversee administration for company vehicles and paperwork.
• Coordinate complex travel itineraries, including private aviation, ensuring seamless trips.
• Plan and execute events, offsite meetings, and trade shows from idea to finish.
• Provide administrative and operational support to keep two companies running smoothly.

Skills

Calendar management

Discretion

Communication

Travel coordination

Event coordination

Job description

Ernst Brothers and Bluebell Fine Cabinetry & Design are seeking an exceptional Executive Assistant to be the calm, capable center of two growing companies. You will manage the Managing Partner’s calendar and inbox, handle confidential matters with discretion, and keep operations running smoothly across both firms.

This role goes beyond emails and filings, coordinating complex travel, events, vendor communication, and license tracking to ensure deadlines are met and the business operates