Executive Assistant

Ernst Brothers; Wayne (PA); On-site; USD 85,000 - 100,000; Full time

Job summary

Ernst Brothers and Bluebell Fine Cabinetry & Design are seeking an exceptional Executive Assistant to be the calm, capable center of two growing companies. You will manage the Managing Partner’s calendar and inbox, handle confidential matters with discretion, and keep operations running smoothly across both firms.

This role goes beyond emails and filings, coordinating complex travel, events, vendor communication, and license tracking to ensure deadlines are met and the business operates

Qualifications

• Must have a proven track record as an executive assistant with strong organizational skills.
• Demonstrates discretion handling confidential information and sensitive matters.
• Ability to manage calendars, inboxes, and multiple stakeholders with polish.

Responsibilities

• Manage Managing Partner's calendar and inbox, prioritizing important items with discretion.
• Maintain smooth internal and external communications and ensure messages reach the right people.
• Track certifications and licenses to prevent missed deadlines.
• Oversee administration for company vehicles and paperwork.
• Coordinate complex travel itineraries, including private aviation, ensuring seamless trips.
• Plan and execute events, offsite meetings, and trade shows from idea to finish.
• Provide administrative and operational support to keep two companies running smoothly.

Skills

Calendar management

Discretion

Communication

Travel coordination

Event coordination

Job description

Behind Every Great Leader Is Someone Like This.

Some people answer phones and keep a calendar. Others become the one person a busy leader — and two growing companies — truly can't operate without. The one who anticipates the need before it's spoken, protects what's confidential, and makes sure nothing important ever falls through the cracks.

At Ernst Brothers and Bluebell Fine Cabinetry & Design, we believe our Managing Partner, and the two firms he leads, deserve exactly that kind of person.

We're looking for an exceptional Executive Assistant who thrives on structure, takes ownership of the details, and finds genuine satisfaction in being the calm, capable center of a busy operation.

This isn't a job where you're simply answering emails and filing paperwork.

It's an opportunity to be trusted with the details that keep two respected companies — and the people who lead them — running smoothly every single day.

For nearly 40 years, Ernst Brothers has built some of the region's finest custom homes and renovations. Bluebell Fine Cabinetry & Design brings that same craftsmanship indoors, creating cabinetry as thoughtful as the homes it lives in. Together, we've earned our reputation through uncompromising quality, genuine relationships, and a team that cares about doing things the right way.

If you're the type of person who...

• Anticipates needs before they're spoken
• Handles confidential and sensitive matters with total discretion
• Brings order to a busy day without missing a beat
• Takes ownership of the details other people overlook
• Believes that how something gets done matters just as much as what gets done

...we'd love to meet you.

As Executive Assistant, you'll be the Managing Partner's right hand and a steady, trusted presence across both companies.

• Be the gatekeeper and the guide. Help Manage Partner's calendar and inbox, spotting what matters before it becomes urgent and handling each detail with polish and discretion.
• Keep the conversation flowing. You'll manage a lively stream of internal and external communication and make sure the right message reaches the right person at the right moment.
• Stay a step ahead. You'll track certifications and licenses through our internal systems so the company never misses a deadline.
• Keep the fleet road-ready. You'll oversee administration for our company vehicles, keeping registrations, maintenance schedules, and paperwork in order.
• Make travel feel effortless. You'll coordinate complex itineraries, including private aviation, so every trip runs smoothly from takeoff to touchdown.
• Bring events to life. You'll take events, offsite meetings, and trade shows from first idea to flawless finish, and your work will be on full display.
• Be the engine behind the office. You'll provide the administrative and operational support that keeps everything running smoothly, and your team will notice.

Why Ernst Brothers & Bluebell?

You'll have the opportunity to:

• Sit at the center of two respected, growing companies.
• Work directly with leadership and help shape how the business runs.
• Join a culture that values discretion, initiative, and genuine care.
• Work in an environment where ownership, integrity, and craftsmanship matter.

What We Have to Offer

• Competitive salary based on experience $85k -$100k