Executive Assistant

Ernst Brothers; Conshohocken (Montgomery County); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive salary based on experience

Health, dental, and vision insurance

Paid time off and holidays

Retirement plan options

Voted Best Place to Work

Job summary

Ernst Brothers and Bluebell Fine Cabinetry & Design seek an exceptional Executive Assistant to act as the Managing Partner's right hand across both companies. You thrive on structure, own the details, and bring calm, capable coordination to a busy operation.

From calendar gatekeeping to travel planning and event support, you’ll ensure discreet handling of confidential matters, seamless communication, and proactive scheduling that keeps leadership and teams aligned every day.

Qualifications

• Experience supporting executives with confidentiality and discretion.
• Ability to manage calendars and inboxes with polish.
• Strong written and verbal communication.
• Proactive problem solving and prioritization.
• Experience coordinating travel and events.

Responsibilities

• Manage Managing Partner's calendar and communications.
• Coordinate complex itineraries and private aviation.
• Oversee administrative tasks for two companies.
• Prepare travel, meetings, and events end-to-end.
• Ensure smooth daily operations and information flow.

Skills

Calendar management

Discretion

Communication

Travel coordination

Event planning

Administrative support

Organization

Job description

Behind Every Great Leader Is Someone Like This.

Some people answer phones and keep a calendar. Others become the one person a busy leader - and two growing companies - truly can't operate without. The one who anticipates the need before it's spoken, protects what's confidential, and makes sure nothing important ever falls through the cracks.

At Ernst Brothers and Bluebell Fine Cabinetry & Design, we believe our Managing Partner, and the two firms he leads, deserve exactly that kind of person.

We're looking for an exceptional Executive Assistant who thrives on structure, takes ownership of the details, and finds genuine satisfaction in being the calm, capable center of a busy operation.

This isn't a job where you're simply answering emails and filing paperwork.

It's an opportunity to be trusted with the details that keep two respected companies - and the people who lead them - running smoothly every single day.

For nearly 40 years, Ernst Brothers has built some of the region's finest custom homes and renovations. Bluebell Fine Cabinetry & Design brings that same craftsmanship indoors, creating cabinetry as thoughtful as the homes it lives in. Together, we've earned our reputation through uncompromising quality, genuine relationships, and a team that cares about doing things the right way.

If you're the type of person who...

• Anticipates needs before they're spoken
• Handles confidential and sensitive matters with total discretion
• Brings order to a busy day without missing a beat
• Takes ownership of the details other people overlook
• Believes that how something gets done matters just as much as what gets done

...we'd love to meet you.

As Executive Assistant, you'll be the Managing Partner's right hand and a steady, trusted presence across both companies.

• Be the gatekeeper and the guide. Help Manage Partner's calendar and inbox, spotting what matters before it becomes urgent and handling each detail with polish and discretion.
• Keep the conversation flowing. You'll manage a lively stream of internal and external communication and make sure the right message reaches the right person at the right moment.
• Stay a step ahead. You'll track certifications and licenses through our internal systems so the company never misses a deadline.
• Keep the fleet road-ready. You'll oversee administration for our company vehicles, keeping registrations, maintenance schedules, and paperwork in order.
• Make travel feel effortless. You'll coordinate complex itineraries, including private aviation, so every trip runs smoothly from takeoff to touchdown.
• Bring events to life. You'll take events, offsite meetings, and trade shows from first idea to flawless finish, and your work will be on full display.
• Be the engine behind the office. You'll provide the administrative and operational support that keeps everything running smoothly, and your team will notice.

Why Ernst Brothers & Bluebell?

You'll have the opportunity to:

• Sit at the center of two respected, growing companies.
• Work directly with leadership and help shape how the business runs.
• Join a culture that values discretion, initiative, and genuine care.
• Work in an environment where ownership, integrity, and craftsmanship matter.

What We Have to Offer

• Competitive salary based on experience $85k -$100k
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan options
• Voted Best Place to Work