Executive Assistant to Managing Director & C-Suite

Confidential; Los Angeles (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

Confidential, a leading financial services firm in Los Angeles, seeks an Executive Assistant to support the Managing Director and two C-Suite executives. This role requires exceptional organization, proactive communication, and the ability to manage complex calendars and travel arrangements.

You will screen emails, prepare presentations, and coordinate with internal teams and external partners while handling confidential information with discretion.

Qualifications

• 3–5+ years of executive assistant experience, ideally within financial services, professional services, or a similarly fast-paced environment.
• Strong proficiency in Microsoft Office Suite and Google Workspace.
• Exceptional written and verbal communication skills.
• Highly detail-oriented with strong organization and time management abilities.
• Ability to anticipate needs, think critically, and operate with a high degree of autonomy.
• Professional, polished, and comfortable working in a high-touch, executive-facing role.
• Bachelor's degree preferred.
• Must be comfortable with 24/7 availability and responsive to urgent requests outside of normal business hours.

Responsibilities

• Manage complex calendaring, scheduling, and meeting coordination across multiple time zones.
• Handle all travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Screen and prioritize emails, calls, and correspondence.
• Prepare and edit presentations, reports, and briefing materials.
• Track deadlines, project timelines, and deliverables across the marketing department.
• Coordinate internal and external meetings, including agenda preparation and follow-up on action items.
• Liaise with internal teams, vendors, and external partners on behalf of the executive.
• Assist with event planning and coordination for marketing initiatives and team functions.
• Handle confidential information with the utmost discretion.
• Provide general administrative support and take on ad hoc projects as needed.]

Skills

EA experience

MS Office

Google Workspace

Communication

Time management

Autonomy

Professional demeanor

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Confidential, a leading financial services firm in Los Angeles, seeks an Executive Assistant to support the Managing Director and two C-Suite executives. This role requires exceptional organization, proactive communication, and the ability to manage complex calendars and travel arrangements.

You will screen emails, prepare presentations, and coordinate with internal teams and external partners while handling confidential information with discretion.