Executive Assistant to Legal Team | Travel & Scheduling

UBS; Chicago (IL); On-site; USD 86,000 - 105,000; Full time

Job summary

UBS is seeking an Executive/Team Assistant in Chicago to support the Group Legal team. You will handle team administration, onboarding, travel arrangements, invoice processing, and calendar management across time zones.

The role involves coordinating meetings, preparing materials, and supporting staff communications and engagement initiatives. You’ll work with a broad group of lawyers across the Americas region and collaborate across divisions.

Qualifications

• Proven communication skills and ability to articulate clearly.
• Strong organizational skills and prioritization abilities.
• Comfort with technology and willingness to leverage AI tools.

Responsibilities

• Support team administration including access rights, onboarding, travel booking, and invoices.
• Organize and coordinate virtual and in-person meetings.
• Manage calendars across multiple time zones.
• Assist with communications and staff engagement activities.
• Prepare meeting materials and briefing packages.

Skills

Strong written and verbal communicator

Organized and discern priorities

Tech-savvy with AI tools

Adaptive with timelines

Collaborative across levels

Multi-task with attention to detail

Job description

UBS is seeking an Executive/Team Assistant in Chicago to support the Group Legal team. You will handle team administration, onboarding, travel arrangements, invoice processing, and calendar management across time zones.

The role involves coordinating meetings, preparing materials, and supporting staff communications and engagement initiatives. You’ll work with a broad group of lawyers across the Americas region and collaborate across divisions.