High-Impact Executive Assistant: NYC Operations & Travel

UBS; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

UBS is seeking an executive/team assistant in New York to support a busy branch in Midtown Manhattan. You will manage calendars, coordinate travel, and assist with office logistics to keep operations running smoothly.

The role requires strong organizational and communication skills, comfort with a fast-paced enterprise, and the ability to interact with colleagues at all levels. Join UBS's New York International Group and contribute to servicing ultra and high net worth clients.

Qualifications

• Administrative experience in a fast-paced large enterprise.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Keen attention to detail, organized and able to seamlessly multitask.
• Proven written and verbal communication skills.
• Comfortable interacting with colleagues at all levels.
• Flexible, adaptable, can-do attitude.

Responsibilities

• Manage calendars including conference calls, vacations and client meetings.
• Arrange travel bookings, itineraries and visa coordination.
• Support office administration, like ordering supplies, handling mail and managing conference logistics.
• Coordinate the production of presentation books and reports, meeting prep packets etc.
• Assist with finance management, including processing of invoices and expenses.

Skills

Admin experience

MS Office

Attention to detail

Communication skills

Interpersonal skills

Flexible attitude

Tools

Microsoft Office Suite

Job description

UBS is seeking an executive/team assistant in New York to support a busy branch in Midtown Manhattan. You will manage calendars, coordinate travel, and assist with office logistics to keep operations running smoothly.

The role requires strong organizational and communication skills, comfort with a fast-paced enterprise, and the ability to interact with colleagues at all levels. Join UBS's New York International Group and contribute to servicing ultra and high net worth clients.