Executive/Team Assistant

UBS; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

UBS is seeking an executive/team assistant in New York to support a busy branch in Midtown Manhattan. You will manage calendars, coordinate travel, and assist with office logistics to keep operations running smoothly.

The role requires strong organizational and communication skills, comfort with a fast-paced enterprise, and the ability to interact with colleagues at all levels. Join UBS's New York International Group and contribute to servicing ultra and high net worth clients.

Qualifications

• Administrative experience in a fast-paced large enterprise.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Keen attention to detail, organized and able to seamlessly multitask.
• Proven written and verbal communication skills.
• Comfortable interacting with colleagues at all levels.
• Flexible, adaptable, can-do attitude.

Responsibilities

• Manage calendars including conference calls, vacations and client meetings.
• Arrange travel bookings, itineraries and visa coordination.
• Support office administration, like ordering supplies, handling mail and managing conference logistics.
• Coordinate the production of presentation books and reports, meeting prep packets etc.
• Assist with finance management, including processing of invoices and expenses.

Skills

Admin experience

MS Office

Attention to detail

Communication skills

Interpersonal skills

Flexible attitude

Tools

Microsoft Office Suite

Job description

Job Type

Full Time

Job Reference #

344849BR

City

New York

Key Responsibilities

Are you detail-oriented multitasker? Do you know how to make sure things run smoothly?

We’re looking for an executive/team assistant to:

• manage calendars including conference calls, vacations and client meetings
• arrange travel bookings, itineraries and visa coordination
• support office administration, like ordering supplies, handling mail and managing conference logistics
• coordinate the production of [type e.g. presentation books and reports, meeting prep packets etc.]
• assist with finance management, including processing of invoices and expenses

The team

You’ll be working in the New York International Group branch office in midtown Manhattan. As an executive/team assistant you’ll play an important role in supporting a large branch that services ultra and high net worth clients.

Your Skills And Experience

• successful administrative experience in a fast-paced large enterprise
• proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• keen attention to detail, organized and able to seamlessly multitask
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels
• flexible, adaptable, can-do attitude

About Us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Salary information

The indicative gross base salary range as a full-time equivalent role:

• United States - New York - New York min USD 75000 - max USD 100000 /annum

The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.