Executive/Team Assistant

UBS; Chicago (IL); On-site; USD 86,000 - 105,000; Full time

Job summary

UBS is seeking an Executive/Team Assistant in Chicago to support the Group Legal team. You will handle team administration, onboarding, travel arrangements, invoice processing, and calendar management across time zones.

The role involves coordinating meetings, preparing materials, and supporting staff communications and engagement initiatives. You’ll work with a broad group of lawyers across the Americas region and collaborate across divisions.

Qualifications

• Proven communication skills and ability to articulate clearly.
• Strong organizational skills and prioritization abilities.
• Comfort with technology and willingness to leverage AI tools.

Responsibilities

• Support team administration including access rights, onboarding, travel booking, and invoices.
• Organize and coordinate virtual and in-person meetings.
• Manage calendars across multiple time zones.
• Assist with communications and staff engagement activities.
• Prepare meeting materials and briefing packages.

Skills

Strong written and verbal communicator

Organized and discern priorities

Tech-savvy with AI tools

Adaptive with timelines

Collaborative across levels

Multi-task with attention to detail

Job description

Job Type

Full Time

Job Reference #

342544BR

City

Chicago

Key Responsibilities

Can you help make things run smoothly? Are you a strong and proactive communicator?

We are looking for an Executive/Team Assistant to:

• support team administration, including access rights, onboarding, travel booking, processing invoices, etc.
• organize and coordinate virtual and in person meetings
• manage schedules and calendars across time zones
• assist with communications and staff engagement activities
• help prepare meeting materials and briefing packages

The team

You’ll work as part of the Group Legal team in Chicago, supporting the Head of Legal AM Americas and other asset management lawyers in the Americas region. You will also work with Group Legal and business colleagues in other divisions and regions.

Your Skills And Experience

• strong written and verbal communicator
• organized and able to discern what is truly important from what isn't
• proficient with technology and willing to embrace available AI tools
• able to adjust when timelines or circumstances change
• collaborative and able to work across all levels of a large organization
• capable of managing multiple tasks/projects while maintaining attention to detail

About Us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Salary information

The indicative gross base salary range as a full-time equivalent role:

• United States - Illinois - Chicago min USD 86000 - max USD 105000 /annum

The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Contact Details

UBS Business Solutions SA

UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.