Temporary Executive Assistant to Leadership Team

Meade Engineering, Inc.; Tempe (AZ); On-site; USD 75,000 - 100,000; Full time

Job summary

Meade Engineering is seeking an organized, proactive Executive Assistant to support the Executive Leadership Team in Tempe, AZ. This temporary role requires discretion, high adaptability, and the ability to handle a dynamic workload with multiple executives.

The ideal candidate will manage complex calendars, prepare meetings, take notes, and craft high-impact presentations. Experience in engineering or consulting firms is a plus, with a strong emphasis on confidentiality and strategic

Qualifications

• 5+ years supporting senior executives in a high-demand environment.
• Proven ability to manage competing priorities without constant direction.
• Exceptional organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and confidentiality.

Responsibilities

• Provide high-level administrative support to multiple members of the executive leadership team.
• Own complex, ever-changing calendars and meeting logistics with minimal guidance.
• Prepare executive team for meetings by coordinating agendas, meeting rooms, materials, and relevant context.
• Support executive-level meetings, including notetaking and follow-up on action items.
• Develop and craft high-impact executive-level presentations, conduct in-depth research, and compile accurate and polished reports.
• Manage office and personal tasks, including expense reporting, travel coordination, document organization, special projects, and related administrative tasks.
• Support cross-functional projects that require coordination across leaders and departments.
• Collaborate with other administrative support to oversee office organization, including ensuring workspaces are well-prepared for executive use.
• All other duties as assigned.

Skills

Calendar management

Executive support

Communication

MS Office

Discretion

Tools

PowerPoint

Outlook

Calendar tools

Job description

Meade Engineering is seeking an organized, proactive Executive Assistant to support the Executive Leadership Team in Tempe, AZ. This temporary role requires discretion, high adaptability, and the ability to handle a dynamic workload with multiple executives.

The ideal candidate will manage complex calendars, prepare meetings, take notes, and craft high-impact presentations. Experience in engineering or consulting firms is a plus, with a strong emphasis on confidentiality and strategic