Strategic Executive Assistant to the Leadership Team

Beemac Logistics; New Brighton (Beaver County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO and holidays

401(k) with company match

Health, dental, vision insurance

Health Savings Account (HSA)

Flexible spending account: DCFSA

Job summary

Beemac Logistics is seeking an Executive Assistant to support the leadership team and manage a broad set of business and personal priorities. This high-trust role involves handling confidential information, coordinating travel, and owning special projects that impact multiple leaders.

The role is on-site with flexibility to work from home when circumstances permit, and requires a proactive, discreet, and detail-oriented professional ready to operate across busy priorities.

Qualifications

• Experience as an executive assistant, personal assistant, or similar role preferred.
• A college degree is preferred.
• Excellent organizational skills with ability to manage multiple priorities and deadlines.

Responsibilities

• Serve as primary point of contact and right hand to the leadership team.
• Manage complex calendars, scheduling, and meeting logistics across leaders.
• Coordinate personal and business travel incl. flights, lodging, itineraries.
• Own expense reports, credit card reconciliations, and day-to-day financial admin for leadership.
• Lead special projects tied to leadership ventures, incl. athletics facility support.
• Draft and proofread correspondence, presentations, and internal communications.
• Handle confidential information with discretion.
• Coordinate with vendors, partners, and outside contacts on leadership's behalf.

Skills

Calendar management

Communication

Organization

Attention to detail

Discretion

Technology proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Expense & travel platforms

Job description

Beemac Logistics is seeking an Executive Assistant to support the leadership team and manage a broad set of business and personal priorities. This high-trust role involves handling confidential information, coordinating travel, and owning special projects that impact multiple leaders.

The role is on-site with flexibility to work from home when circumstances permit, and requires a proactive, discreet, and detail-oriented professional ready to operate across busy priorities.