Executive Assistant to ELT – Fast-Paced, High-Impact

Meade Engineering, Inc.; Tempe (AZ); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401(k)

Paid time off

Paid holidays

Job summary

Meade Engineering is seeking a highly organized Executive Assistant to provide high-level support to the Executive Leadership Team (ELT) in Tempe, AZ. This role requires discretion, proactive coordination, and the ability to handle a dynamic workload in a fast-paced design and engineering firm.

The ideal candidate will own complex calendars, coordinate meetings and travel, prepare high-impact presentations, and assist with reports and special projects while maintaining confidentiality and

Qualifications

• 5+ years supporting senior executives in a high-demand environment.
• Proven ability to manage competing priorities without constant direction.
• Exceptional organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and confidentiality.

Responsibilities

• Provide high-level administrative support to multiple members of the executive leadership team.
• Own complex, ever-changing calendars and meeting logistics with minimal guidance.
• Prepare executive team for meetings by coordinating agendas, meeting rooms, materials, and relevant context.
• Supporting executive-level meetings, including notetaking and follow-up on action items.
• Develop and craft high-impact executive-level presentations, conduct in-depth research, and compile accurate and polished reports.
• Manage office and personal tasks, including expense reporting, travel coordination, document organization, special projects, and related administrative tasks.
• Support cross-functional projects that require coordination across leaders and departments.
• Collaborate with other administrative support to oversee office organization, including ensuring workspaces are well-prepared for executive use.
• All other duties as assigned.

Skills

Calendar management

Executive support

PowerPoint

Multitasking

Discretion

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Meade Engineering is seeking a highly organized Executive Assistant to provide high-level support to the Executive Leadership Team (ELT) in Tempe, AZ. This role requires discretion, proactive coordination, and the ability to handle a dynamic workload in a fast-paced design and engineering firm.

The ideal candidate will own complex calendars, coordinate meetings and travel, prepare high-impact presentations, and assist with reports and special projects while maintaining confidentiality and