Executive Assistant to Leadership Team

IMG; New York (NY); On-site; USD 31,000 - 41,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off

Job summary

TKO Group Holdings, Inc. in New York City is seeking an Executive Assistant to provide day-to-day administrative support to an executive and the broader team.

You will manage calendars, coordinate meetings, assist with travel and expenses, and prepare materials while handling sensitive information with discretion. The role requires 0–2 years of related experience, exceptional communication skills, and proficiency with MS Office or Google Workspace.

Qualifications

• 0–2 years of administrative, internship, coordinator, customer service, or other relevant professional experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and ask questions when priorities are unclear.
• Exceptional written and verbal communication skills.
• Professional, dependable, service-oriented, and committed to maintaining confidentiality.
• Proficiency with Microsoft Office or Google Workspace, including calendar, email, documents, spreadsheets, and presentations.
• Ability to work independently while collaborating effectively with a broad range of stakeholders.
• Calm, flexible, and solutions-oriented approach in a changing environment.
• High school diploma required; associate’s or bachelor’s degree preferred.

Responsibilities

• Maintain calendars, schedule meetings, coordinate logistics, and communicate changes promptly.
• Assist with travel arrangements, including itineraries, transportation, accommodations, and expense documentation.
• Prepare agendas, briefing materials, presentations, meeting notes, and follow-up communications.
• Organize and facilitate executive meetings, leadership meetings, and team events.
• Monitor action items, deadlines, and commitments to ensure timely follow-through.
• Draft, proofread, and edit correspondence, documents, and presentations.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle confidential business, personnel, and financial information with discretion.
• Manage expense reports, invoices, purchase orders, and other administrative processes.
• Support special projects, team activities, and other administrative assignments.
• Build strong relationships across the organization and coordinate with other assistants and business partners.
• Identify opportunities to improve administrative processes, communication, and overall team efficiency.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office / Google Workspace

Independent worker

Adaptability

Education

High school diploma

Bachelor’s degree preferred

Job description

TKO Group Holdings, Inc. in New York City is seeking an Executive Assistant to provide day-to-day administrative support to an executive and the broader team.

You will manage calendars, coordinate meetings, assist with travel and expenses, and prepare materials while handling sensitive information with discretion. The role requires 0–2 years of related experience, exceptional communication skills, and proficiency with MS Office or Google Workspace.