Executive Assistant

Global Sports Jobs Limited; New York (NY); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Health care

Retirement plan

Vacation & PTO

Job summary

Global Sports Jobs Limited is seeking an organised and proactive executive assistant to support an executive and the team in day-to-day operations. You will manage calendars, arrange travel, prepare materials, handle confidential information, and coordinate with internal and external stakeholders.

The role requires discretion, sharp communication, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• 0–2 years of administrative or related professional experience.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and seek guidance when priorities are unclear.
• Exceptional written and verbal communication skills.
• Professional, dependable, service-oriented, and confidentiality-minded.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to work independently while collaborating with stakeholders.
• High school diploma required.

Responsibilities

• Maintain calendars, schedule meetings, coordinate logistics, and communicate changes professionally.
• Assist with travel arrangements, itineraries, transportation, accommodations, and expenses.
• Prepare agendas, briefing materials, presentations, notes, and follow-ups.
• Organise and facilitate executive and leadership meetings and team events.
• Monitor action items, deadlines, and commitments for timely follow-through.
• Draft, proofread, and edit correspondence and documents.
• Be a professional contact for internal and external stakeholders.
• Handle confidential business, personnel, and financial information with discretion.
• Manage expense reports, invoices, purchase orders, and other admin tasks; support special projects and team activities as needed.
• Build relationships across the organisation and identify process improvements for efficiency.

Skills

Calendar management

Travel coordination

Communication skills

Office suite proficiency

Confidentiality

Independent work

Stakeholder coordination

Education

High school diploma

Associate's or bachelor's degree

Tools

Microsoft Office

Google Workspace

Presentations tools

Job description

About the Role

This role provides day-to-day administrative and organisational support to an executive and the broader team. It coordinates calendars and meetings, assists with travel and expenses, prepares materials, handles sensitive information, and helps ensure that priorities and follow-up items stay on track. The position works with internal and external stakeholders and collaborates with other assistants and business partners across the organisation.

Key Responsibilities

• Maintain calendars, schedule meetings, coordinate logistics, and communicate changes in a timely and professional manner.
• Assist with travel arrangements, including itineraries, transportation, accommodations, and expense documentation.
• Prepare agendas, briefing materials, presentations, meeting notes, and follow-up communications.
• Organise and facilitate executive meetings, leadership meetings, and team events.
• Monitor action items, deadlines, and commitments to help ensure timely follow-through.
• Draft, proofread, and edit correspondence, documents, and presentations.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle confidential business, personnel, and financial information with a high degree of discretion.
• Manage expense reports, invoices, purchase orders, and other administrative processes, and support special projects, team activities, and other administrative assignments as needed.
• Build strong relationships across the organisation, coordinate effectively with other assistants and business partners, and identify opportunities to improve administrative processes, communication, and overall team efficiency.

Required Experience & Qualifications

• 0–2 years of administrative, internship, coordinator, customer service, or other relevant professional experience.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and ask questions when priorities are unclear.
• Exceptional written and verbal communication skills.
• Professional, dependable, service-oriented, and committed to maintaining confidentiality.
• Proficiency with Microsoft Office or Google Workspace, including calendar, email, document, spreadsheet, and presentation tools.
• Ability to work independently while collaborating effectively with a broad range of stakeholders.
• Calm, flexible, and solutions-oriented approach in a changing environment.
• High school diploma required.

Preferred Skills

• Associate's or bachelor's degree.

Salary

• The hourly rate shown reflects the prevalent current hiring range for this position: $22.50–$30.00 per hour (minimum will not fall below applicable state/local minimum wage thresholds).
• Hiring pay rates are based on factors including location and may vary depending on job‑related qualifications, knowledge, skills, and experience.

Benefits & Perks

• Locally competitive rewards packages, including base rate and, as applicable, short- and long‑term incentives.
• Growth and developmental opportunities.
• Robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

About the Company

TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency, and On Location, a global leader in premium experiential hospitality.