Executive Assistant

Medical Center Enterprise; Enterprise (AL); On-site; USD 55,000 - 85,000; Full time

Job summary

Medical Center Enterprise is seeking an Executive Assistant to provide comprehensive administrative support to department leaders, coordinating calendars, meetings, travel, and communications with professionalism and confidentiality.

You will be the liaison between leadership, staff, and external stakeholders, manage documentation, prepare materials and minutes, and help ensure operational excellence across the department.

Qualifications

• Associate degree preferred in business administration, healthcare administration, or related field.
• 3–5 years of administrative or executive support experience required.
• Experience in a healthcare or facility setting preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for department leaders.
• Prepare meetings: draft agendas, compile materials, record and distribute minutes.
• Maintain organized systems for documentation and departmental records.
• Screen and route calls/visitors; ensure inquiries are addressed.
• Compile data for reports, presentations, and decisions.

Education

Associate degree in Business Administration or Healthcare Administration

3–5 years of administrative or executive support experience

Healthcare/healthcare facility setting experience

Strong MS Office proficiency

Excellent organizational and time management

Effective written and verbal communication

Discretion with confidential information

Interpersonal skills to collaborate with staff and stakeholders

Tools

Microsoft Office Suite

Job description

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

• Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
• Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
• Maintains organized systems for managing documentation, correspondence, and departmental records.
• Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
• Assists in compiling and organizing data for reports, presentations, and decision-making.
• Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
• Provides support for policy and procedural updates, including communicating changes to staff.
• Handles confidential and sensitive information with discretion and professionalism.
• Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 3-5 years of administrative or executive support experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent organizational and time management skills with attention to detail.
• Effective verbal and written communication skills, including the ability to draft professional documents and reports.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
• Problem-solving skills with the ability to prioritize tasks and manage competing demands.