Executive Assistant

Harbor Summit Partners; Pittsburgh (Allegheny County); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Retirement plan (401k/pension)

Paid time off

Job summary

Harbor Summit Partners in Pittsburgh, PA seeks an Executive Assistant to provide comprehensive administrative support to executive leadership. This full-time role manages schedules, coordinates meetings, drafts correspondence, and assists with projects, with a salary range of $32,000 to $40,224.

You will handle office operations, organize board materials, and maintain files to ensure smooth daily operations. Strong organizational skills and discretion are essential for success in this role.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• Minimum of 2-3 years of experience in an executive assistant or administrative role, preferably in a private equity or financial services environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with executives at all levels.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and a commitment to maintaining the highest standards of confidentiality and professionalism.

Responsibilities

• Manage the executive leadership's schedules, including coordinating meetings, travel arrangements, and event planning.
• Provide administrative support for executive leadership, including drafting and distributing correspondence, preparing presentation materials, and managing office supplies.
• Assist with the preparation and organization of board materials, including agendas, presentations, and meeting minutes.
• Maintain and update contact information for executives and key stakeholders in the firm's database.
• Coordinate with external vendors and service providers to ensure timely delivery of services and materials.
• Assist with the preparation of financial reports and other administrative documents as needed.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Harbor Summit Partners, a Pittsburgh, PA-based private equity firm, seeks an Executive Assistant to provide administrative support to executive leadership. This full-time role involves managing schedules, coordinating meetings, and assisting with projects, with a salary range of $32,000 to $40,224.

As Executive Assistant, you will manage office operations, schedule appointments, coordinate meetings, and assist with various projects. You will also handle correspondence, maintain files, and ensure the smooth operation of the office.

You will work in a team environment at Harbor Summit Partners' office in Pittsburgh, PA. The role requires excellent organizational skills, attention to detail, and the ability to work independently and as part of a team.

The annual salary for this position is set between $32,000 and $40,224, providing a competitive base pay that can vary depending on experience and location. In addition to the salary, employees are entitled to comprehensive health insurance coverage, which may include medical, dental, and vision plans. The company also offers a retirement plan, such as a 401(k) or pension scheme, to help employees save for their future. Furthermore, the position includes paid time off, which typically consists of vacation days, sick leave, and possibly holidays, allowing employees to balance work and personal life effectively. These benefits collectively contribute to a well-rounded compensation package that supports the overall well-being and job satisfaction of the employees.

To be successful in this role, you should have excellent organizational skills, attention to detail, and the ability to work independently and as part of a team. Experience in administrative support or a related field is preferred.

What You Will Do:

• Manage the executive leadership's schedules, including coordinating meetings, travel arrangements, and event planning.
• Provide administrative support for executive leadership, including drafting and distributing correspondence, preparing presentation materials, and managing office supplies.
• Assist with the preparation and organization of board materials, including agendas, presentations, and meeting minutes.
• Maintain and update contact information for executives and key stakeholders in the firm's database.
• Coordinate with external vendors and service providers to ensure timely delivery of services and materials.
• Assist with the preparation of financial reports and other administrative documents as needed.

What You Bring:

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• Minimum of 2-3 years of experience in an executive assistant or administrative role, preferably in a private equity or financial services environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with executives at all levels.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and a commitment to maintaining the highest standards of confidentiality and professionalism.