Executive Assistant to C-Suite – Software Firm

GetJobSmart; Pittsburgh (Allegheny County); On-site; USD 40,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development opportunities

Job summary

Quartz Elite Solutions in Pittsburgh, PA seeks an Executive Assistant to provide high-level administrative support to the executive team. The role supports smooth operations in a fast‑paced, innovative software environment and offers full-time employment with a salary range of $40,000 to $50,807.

You will manage calendars, coordinate meetings, handle correspondence, and assist in preparing materials for executive meetings.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Proven experience as an Executive Assistant or similar role in a corporate environment.
• Excellent organizational and time-management skills.

Responsibilities

• Manage executive calendars, including scheduling appointments and coordinating travel arrangements.
• Prepare and distribute agendas, meeting materials, and follow-up documents for executive meetings.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Assist executives with preparing for meetings, including research and note-taking.
• Coordinate with various departments to ensure timely and accurate information is provided to executives.
• Maintain executive files and ensure all documents are properly organized and accessible.
• Assist with the preparation of executive reports and presentations.
• Provide administrative support for special projects and events as needed.

Skills

Organizational skills

Time management

Microsoft Office Suite

Outlook

Excel

Communication

Education

Bachelor's degree in Business Administration, Office Management, or related

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Quartz Elite Solutions in Pittsburgh, PA seeks an Executive Assistant to provide high-level administrative support to the executive team. The role supports smooth operations in a fast‑paced, innovative software environment and offers full-time employment with a salary range of $40,000 to $50,807.

You will manage calendars, coordinate meetings, handle correspondence, and assist in preparing materials for executive meetings.