Strategic Executive Assistant to Senior Leaders

1200 MH-Memphis Hospitals; United States; On-site; USD 60,000 - 75,000; Full time

Job summary

Methodist Le Bonheur in Memphis is seeking a Senior Executive Assistant to provide high‑level administrative support to senior leadership. You will manage calendars, travel, correspondence, and confidential materials with tact and discretion, ensuring flawless workflow and cross‑department coordination.

Ideal candidates bring 5–7 years of progressive executive support, proficient MS Office skills, strong writing, typing speed, and the ability to work independently in a high‑profile environment.

Qualifications

• Must be proficient in the Microsoft Office program (Word, Excel, PowerPoint, and Outlook) or programs as indicated in the specific function within the department.
• Ability to understand and compose moderately complex written materials.
• Ability to type at a moderately high speed (55-65 wpm).
• Ability to work without close supervision, exercise independent judgment, and communicate effectively with high‑level personnel where tact, diplomacy, and good judgment are essential.
• Ability to operate standard office equipment.
• Ability to perform basic arithmetic calculations as would be acquired through completion of high school.
• Demonstrated interpersonal verbal and written communication skills including being proficient in spelling, punctuation, grammar, and other English language skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with internal executives, other departments, and external clients or vendors.
• Ability to handle confidential information with discretion.
• Proven interpersonal skills with experience providing complex administrative support in a high‑profile environment with tact and diplomacy.
• Demonstrated ability to take initiative, anticipate needs and determine urgent matters that require attention.

Responsibilities

• Performs a wide variety of administrative duties to support the work of the senior executive and staff.
• Answers the telephone and screens calls, processes incoming and outgoing mail, and forwards messages and correspondence to the appropriate staff.
• Prepares requisitions and orders supplies and equipment for the office; assures proper functioning of office equipment.
• Reviews mail of the executive and arranges essential mail in priority action order for the senior executive.
• Assists senior executive in monitoring and controlling budget by maintaining expenses of office supplies, subscriptions, travel, etc.
• Maintains records on budget expenditures for assigned cost centers.
• Proactively creates and maintains effective workflow and communications to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously.
• Acts as an administrative liaison for the executive and staff by making appropriate decisions in their absence.
• Maintains confidentiality, tact and respect at all times.
• Manages complex calendars, schedules and coordinates meetings and appointments and travel arrangements for the senior executive and staff.
• Manages meeting materials and documentation, including agenda planning, note taking, synthesizing outcomes, and distribution of materials as well as follow‑on action items.
• Prepares and/or reviews, formats, and proofreads correspondence, reports, presentation materials, and other documents to ensure accuracy and completeness.
• Establishes and maintains efficient filing systems for departmental and confidential materials.
• Performs other job functions as requested or needed.

Skills

Executive support

Office management

MS Office

Communication

Calendar management

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

Methodist Le Bonheur in Memphis is seeking a Senior Executive Assistant to provide high‑level administrative support to senior leadership. You will manage calendars, travel, correspondence, and confidential materials with tact and discretion, ensuring flawless workflow and cross‑department coordination.

Ideal candidates bring 5–7 years of progressive executive support, proficient MS Office skills, strong writing, typing speed, and the ability to work independently in a high‑profile environment.