Executive Assistant to Leadership – Onsite, Travel & Events

Bass Pro Shops; Missouri; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental

Vision

401k Retirement Savings

Paid holidays

Paid vacation

Bass Pro Cares Fund

Job summary

Bass Pro Shops – Big Cedar Lodge in Ridgedale, MO is seeking a dedicated Executive Assistant to support the executive leadership team. This full-time on-site role coordinates meetings, travel, expenses, and confidential correspondence, ensuring smooth daily operations and high-level discretion.

You will arrange domestic and international travel, manage calendars, prepare agendas and memos, provide AV support for Zoom/Teams meetings, and assist with special events.

Qualifications

• Supports executive leadership with calendar management, meeting coordination, and document preparation.
• Requires handling confidential information with discretion and professionalism.
• Proficient use of Microsoft Office suite and video conferencing tools for virtual meetings.

Responsibilities

• Coordinate logistics for meetings, including agendas, room bookings, catering, and setup.
• Arrange travel (air, hotel, transport) for domestic and international trips.
• Review and process expense reports with accuracy and compliance.
• Manage communications and correspondence for executives; support special events and presentations.

Skills

Executive support

MS Office Proficiency

Zoom/Teams

Travel logistics

Discretion & confidentiality

Education

High School Diploma

Bachelor's preferred

Tools

Microsoft Office

Zoom

Job description

Bass Pro Shops – Big Cedar Lodge in Ridgedale, MO is seeking a dedicated Executive Assistant to support the executive leadership team. This full-time on-site role coordinates meetings, travel, expenses, and confidential correspondence, ensuring smooth daily operations and high-level discretion.

You will arrange domestic and international travel, manage calendars, prepare agendas and memos, provide AV support for Zoom/Teams meetings, and assist with special events.